Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Intergovernmental Support Section in PPID is responsible for leading UN-Women’s strategic engagement with, and support for intergovernmental bodies and processes towards ensuring that a comprehensive and dynamic set of global norms, policies and standards on gender equality, the human rights and the empowerment of all women and girls is strengthened and implemented. It manages and coordinates the Entity’s substantive engagement with intergovernmental bodies on gender equality and the empowerment of all women and girls and drives the process of integration of normative frameworks into UN Women’s operational and UN system coordination functions.

Under the guidance and supervision of the Chief of the Intergovernmental Support Section, the Administrative Finance Assistant works with and provides support to the Intergovernmental Support Section by performing a variety of financial and administrative support functions, ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations.

Key Functions and Accountabilities:

Provide financial management support to the Intergovernmental Support Section

• Review and verify financial transactions, activities, and documentation; propose corrective actions, as needed and report any unusual activities;
• Create projects and corresponding budgets in Quantum and RMS, prepare budget revisions, year-end rephasals and mandatory revisions; liaise and assist team members regarding budget queries as needed;
• Monitor budgets implementation and finances of the programme to ensure that spending is on track and in line with the planned budget and procurement policies and procedures; support reallocation of resources as needed;
• Monitor regularly transactions posted to projects ensuring actual expenditure has been recorded against correct budget category and activity, take timely corrective actions as required;
• Process GLJEs for adjustments of transactions, as needed and ensure of its completion with the Finance section.
• Review and verify financial transactions including the processing of payment to vendors.
• Maintain internal expenditures control system;
• Create requisitions and register good receipts in Quantum;

Provide programme support to the to the Intergovernmental Support team

• Monitor and follow up all the financial items in Month-end and Year-end closure instructions status and under the guidance of the Chief, take correction actions as required;
• Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required.
• Provide support in the preparation of budgets and tracking the delivery of funds;
• Provide support to the Section on routine delivery and reporting of programme supported activities and finances;
• Process payment for consultants, as delegated;
• Prepare travel requests, expense checklists and expense reports for the IGS team; liaise with PPID, the UN Women Procurement team, AMEX and the UNDP Visa Desk on all travel and visa needs for IGS team.
• Regularly provide the Chief of Section with up-to-date information on expenditures and delivery rates;

Provide administrative support to the Intergovernmental Support team

• Assist and guide programme staff with procurement, administrative and human resources issues;
• Support the procurement planning and its implementation for timely and efficient programme delivery under the guidance and compliance of organizational rules, regulations, and procedures.
• Support implementation of HR services with full compliance with HR rules, regulations, policies and strategies;
• Submit and follow-up on Global Service Tracker requests, as needed
• Backstop Administrative Assistant

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Strong knowledge of financial rules and regulations and accounting principles
• Proven ability to support budget tracking and development
• Strong financial and budgeting skills
• Strong IT skills.
• Attention to detail
• Excellent knowledge of office software packages.

Education and Certification:

• Completion of secondary education required.
• Bachelor’s degree in Finance or Accounting is an asset.
• Specialized national or international certification in accounting and finance is an asset.
• Successful completion of UN Women Accounting and Finance Test is required as part of the selection process.

Experience:

• At least 5 years of progressively responsible experience in administrative and financial management/support.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in the use of modern ERP systems, preferably Oracle Cloud, is required.
• Experience in supporting a team is desirable.

Languages:

• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

GS fixed-term appointment (FTA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)