• Sort and organize physical and digital documents, ensuring they are correctly labeled and stored.
• Assist in creating a systematic approach for archiving documents, including developing a filing system.

2. Data Entry:

• Accurately input information into databases or electronic archiving systems.
• Ensure that all data entries are consistent, accurate, and up to date.

3. Scanning and Digitization:

• Scan physical documents and convert them into digital formats.
• Ensure scanned documents are of high quality and properly saved in the designated folders.

4. File Management:

• Maintain and update existing files and records, ensuring they are easily accessible.
• Assist in the creation of backup copies for all digital files to prevent data loss.

5. Inventory Management:

• Keep an inventory of all archived materials, both physical and digital.
• Regularly update the inventory to reflect new additions or removals.

6. Compliance and Security:

• Ensure that all archiving practices comply with relevant regulations and organizational policies.
• Maintain the confidentiality and security of all archived materials.

7. Assisting with Research:

• Aid in research activities by retrieving specific documents or information from the archives as needed.
• Assist in compiling reports based on archived materials.

8. Quality Control:

• Conduct periodic checks to ensure the accuracy and completeness of the archived materials.
• Identify and rectify any discrepancies or errors in the archiving system.

9. Support Team Members:

• Collaborate with team members to ensure the smooth operation of archiving processes.

10. Project Reporting:

• Prepare regular reports on the progress of archiving activities.
• Provide updates on any challenges encountered and propose solutions.

11. Process Improvement:

• Suggest improvements to existing archiving procedures to enhance efficiency and effectiveness.
• Stay informed about best practices and new technologies in document archiving.

12. Organizational Systems:

• Design and maintain organizational systems for archiving.
• Create indexes, meta-tags, and material descriptions.
• Convert relevant material into digital formats where possible.

Qualifications:
• Currently enrolled in a relevant academic program (e.g.,
• Strong attention to detail and organizational skills.
• Familiarity with archival principles and best practices.
• Proficiency in using spreadsheets and databases.
• Excellent communication skills.