1. Ensures provision of reliable and secure driving services by: a) driving the project vehicle for the transport of authorized personnel and delivery and collection of mail, documents, and assist finance section with basic support bank services, in relation to the project, and other items; and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement, when required.
2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
4. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
6. Performs other duties such as photocopying, binding, as required.

The key results have an impact on the accurate, safe and timely execution of the project services.

The incumbent is expected to identify any kind of problems concerning matters under his/her responsibility aiming at the safeguard of the Organization, avoiding occurrence of unnecessary risks that would affect the reputation of the Organization.
The key results have an impact on the accurate, safe, cost-effective and timely execution of the services.

The incumbent is expected to identify any kind of problems concerning matters under his/her responsibility aiming at the safeguard of the Organization, avoiding occurrence of unnecessary risks that would affect the reputation of the Organization.

The key results have an impact on the accurate, safe, cost-effective and timely execution of the services.

Expected Demonstration of Competencies

Core: Full list of UNDP Core Competencies can be found here
Achieve Results:                             LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively:                         LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously:                       LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility:                          LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination:                 LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner:                      LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion:    LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area                                                           Name                                                  Definition

Administration & Operations        Vehicle management                                        Knowledge of policy & procedures on fleet management

Administration & Operations        Registry & correspondence management     Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to                                                                                                                                                     manage archives
Business Management                   Communication                                               Ability to communicate in a clear, concise, and unambiguous manner both through                                                                                                                                               written and verbal communication; to tailor messages and choose communication                                                                                                                                                methods depending on the audience

Ethics                                            UN Policy Ethics                                                 Knowledge and understanding of the UN Staff Regulations and Rules and other                                                                                                                                                   policies relating to ethics and integrity
Business Management               Customer Satisfaction/Client Management      Ability to respond timely and appropriately with a sense of urgency, provide consistent                                                                                                                                        solutions, and deliver timely and quality results and/or solutions to fulfil and                                                                                                                                                          understand the real customers’ needs.
 Provide inputs to the development of customer service strategy.
 Look for ways to add value beyond clients’ immediate requests.
 Ability to anticipate client’s upcoming needs and concerns

Desired additional competencies:

• knowledge of protocol (for Drivers)
• Demonstrates knowledge of security issues (for Drivers)
• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
• Basic knowledge of administrative rules and regulations
• Demonstrate ability to organize and complete multiple tasks by establishing priorities
• Demonstrate ability to operate and maintain a variety office machines and office equipment to assist with efficient delivery of service
• Proven Ability to perform a variety of repetitive and routine tasks and duties
• Proven Ability to handle a large volume of work possibly under time constraints
• Ability to Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationship