WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourage qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
Job Title: Programme Assistant SC5
Grade: SC 5
Type of contract:Service Contract Level 5
Duty Station: Osh or outposted, Kyrgyz Republic
Vacancy Number: 833626
Date of Publication: 14 June 2024
Deadline of Application: 30 June 2024
This vacancy announcement is for Nationals from the Kyrgyz Republic.
PURPOSE OF THE ASSIGNMENT
To perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of planned outcomes.
Supervision received: Under the direct supervision of a more senior Programme staff, Programme Assistants receive strategic directions from Outcome 4 (School Meals), who – accountable for results and resources for effective Programme delivery – set the operating frame in Bishkek, with operational teams implementing the activities in close collaboration with partners in Offices in Osh and Bishkek and in outposted locations such as Batken, Naryn and Jalalabad.
Programme Assistants ensure smooth collaboration with partners and with support functions, such as supply chain, budget or admin/finance as well as with the advisory and cross-cutting teams in the Research, Analysis and Monitoring unit, to ensure error-free and timely processing of information and operational transactions. Beyond a hierarchical supervisor, matrix reporting lines will aim to enhance coordination and service provision through feedback, especially where a programme assistant supports more than one outcome.
KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):
1. Perform specialized and/or standardized processes and activities within the specific technical area of work supporting alignment with wider programme policies and guidelines.
2. Provide project management and/or general office support following established targets and WFP’s policies and procedures.
3. Within the specific area of responsibility, compile data and support analysis and preparation of reports (e.g. assistance needs, resource utilization, programme status, performance) in order to support operational decision-making.
4. Perform accurate, timely recording of data within the specific technical area of work (e.g. social protection, civil protection/disaster risk management, climate change adaptation, school meals, nutrition, value chains, food systems, emergency preparedness or other as defined in the CSP) following corporate standards and guidelines.
5. Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
6. Support communication and activities with local partners, agencies, NGOs and government institutions. 7. Act as a point of contact for resolution of general operational queries requesting assistance where necessary.
8. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
9. Perform other duties as required.
SPECIFIC JOB REQUIREMENTS
Within specific Outcomes this includes or has specific focus as follows:
Schools as Platform for Healthy Diets
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
• Strong knowledge of key national and regional contexts and issues.
• Demonstrated familiarity with the project life cycle, with practical experience with related tools and modalities as also used by WFP.
• Well organized work with accurate information/reports/records, preferably with experience in working collaboratively through MS Teams.
• Time management, multitasking and prioritizations.
• Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of result-orientation, initiative and good judgment.
• Practice in utilizing computers and office software packages (MS Word, Excel, etc.), including processing transactions error-free and timely in systems like SAP (WINGS) or other databases.
• Demonstrated experience in implementing programme activities through sub-contracted or complementary partnerships (incl. involvement in screening the partnership landscape, negotiating agreements, managing contracts/verifying deliverables and strengthening capacities with both public and private partners).
• Track-record in considering vulnerabilities and the leave-no-one-behind / human rights-based approaches in programme implementation, facilitating two-way communication with the people WFP serves.
• General knowledge of UN system policies, rules, regulations and procedures governing programme management. Knowledge of WFP’s manual, rules and guidelines in the area of programme would be desirable.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
Leads by Example with Integrity |
Upholds WFP values, principles, and standards
Demonstrates the WFP values, principles and standards |
Respects others and values diversity
Values diversity using respectful and inclusive language |
Stays focused and calm under pressure
Stays focused and calm when under pressure |
Demonstrates humility and a willingness to learn
Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop |
Drives Results and Delivers on
Commitments |
Delivers results for maximum impact
Is accountable for the delivery of results |
Delegates appropriately
Seeks guidance and support where needed |
Adapts readily to change
Adapts readily to change adjusting work as needed |
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Fosters Inclusive and Collaborative | Is inclusive and collaborative
Promotes teamwork by sharing ideas and openly raising issues |
Gives timely and constructive feedback Advertisement
Gives timely and constructive feedback to others |
Builds and shares new perspectives
Listens attentively to others and shares views |
|
Applies Strategic
Thinking |
Communicates and
fulfils WFP’s vision
Embraces WFP’s vision and how it impacts their role |
Embraces curiosity and new ways of doing things
Shows curiosity and implements new ways of doing things when relevant |
Analyses and evaluates data
Gathers data and shares knowledge to inform team activities |
Considers the impact of decisions
Asks questions to understand the impact of decisions for their objectives |
Builds and
Maintains Sustainable Partnerships |
Builds partnerships
Acts professionally with external partners
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Collaborates to deliver common objectives
Works together with partners to deliver common goals |
Functional Capabilities (Knowledge & Skills):
• Experience in implementing agriculture: working on projects related to agricultural value chains, capacity building of smallholders and cooperatives, market linkages for smallholder farmers and/or market analysis (strongly desirable).
• Knowledge of Schools/education sectors: Understand basic technical concepts and data and their relevance to activities implemented by WFP’s or within national social and civil protection frameworks.
• Programme Lifecycle & Food Assistance: Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.
• Transfer Modalities (Food, Cash, Vouchers, Insurance and other): Demonstrate ability to facilitate, under guidance, programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
• Strategic Policy Engagement: Understand and applies basic principles of engagement with government, civil society and other counterparts at the national or local level.
• Ethics and Compliance: Maintain accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.
Experience: 5 years of progressively responsible experience in programme-related functions, of which significant experience (at least 1 year) is related to agricultural value chains, capacity building of smallholders and cooperatives, market linkages for smallholder farmers and/or market analysis.
Education: Completion of secondary school education. A post-secondary certificate in the related functional area, with project management certificates and/or further university education an advantage.
Language: Fluency (level C) in both oral and written communication in English and proficiency in the duty station’s language(s) (Russian and/or Kyrgyz).
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
Leading by example with integrity,
Driving results and delivering on commitments,
Fostering inclusive and collaborative teamwork,
Applying strategic thinking,
Building and maintaining sustainable partnerships.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
Request for Disability related Reasonable Accommodations:
It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: global.inclusion@wfp.org, cc’ing bangkok.recruitment@wfp.org. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.
This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.
Please note that WFP may keep candidates who successfully passed recruitment tests and interviews, but were not the first-choice candidate selected for a position, on a roster for similar (or lower-level) upcoming positions or short-term opportunities for direct contracting. Successful candidates will be informed about their inclusion into the roster.
ABOUT WFP
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
WFP’s vision is that people in the Kyrgyz Republic will have substantially increased access to national social protection systems that safeguard and foster their ability to meet their food security, nutrition and associated essential needs, and to manage the risks and shocks they face, with ample opportunity to graduate from poverty and contribute to sustainable food systems, national disaster risk management efforts and social cohe