Procurement Support Analyst will play a key role in implementing procurement strategies within GPN, including managing day-to-day procurement tasks under the supervision of IOT Procurement Analyst while adhering to UNDP rules and regulations and prioritizing client satisfaction. Procurement Support Analyst will be responsible for the performance of the following duties and responsibilities:

1. Ensures efficient processing of procurement activities of GPN teams:

• Ensure the timely and proper preparation of procurement plans; guide GPN teams on effective procurement planning.
• Guide procurement processes in Quantum, encompassing all procurement methods including but not limited to RFP, RFQ, and ITB, ensuring full compliance with UNDP rules and regulations.
• Guide GPN teams on key procurement SOPs such as supplier maintenance and above-mentioned methods of procurement of goods & services.
• Provide GPN teams with guidance/technical advice for the implementation of strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, relationship management, e-procurement introduction and promotion, performance measurement.
• Provide support to CAP Secretariat on the review of higher value cases for CAP/ACP review and approval.
• Provide guidance in managing oversight cases, procurement cases and roles in UNall; liaise with ACP, CPT and other procurement focal persons for the compliance of procurement activities.
• Guide the management of Purchase orders/contracts in Quantum, ensuring adherence to delegated responsibilities. Ensure that Purchase orders and contracts are accurately generated and closed as necessary in Quantum. Address any errors or issues promptly and efficiently to maintain proper functionality of the system.
• Guide quality assuring supplier profile requests.
• Advise GPN teams in managing/updating travel profiles and provide support for travel processes when necessary.

2. Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

• Organization of training for the operations/ projects staff on Procurement, including needs assessments, technical inputs and support to logistics.
• Synthesis of lessons learned and best practices in Procurement.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement

• The incumbent will work office-based;
• The incumbent will work under the direct supervision of the IOT Procurement Analyst.
• The incumbent will be given access to relevant information necessary for the execution of the tasks under this assignment.
• Given the global nature of GPN teams, the incumbent is expected to be reasonably flexible with his/her availability for liaison with client teams, considering different time zones.

• Experience in UNDP Country Office/Regional Hub settings or with a multilateral organization of similar size and complexity.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP.
• Experience or familiarity with obtaining services from individuals and/or companies through procurement processes.

• Experience with UN/UNDP/Development Organization’s procurement actions is desirable.
• Experience with working on ERP system is desirable.
• Experience in submitting reports to procurement review committees or oversight bodies would be advantageous.

• Fluency in written and spoken English is required.
• Working knowledge of another UN language is an asset.