Administrative & Operations Support for PNG

• Oversee various internal operations functions within the organization including finance, HR, procurement, and logistics.
• Work closely with administrative and operation staff to support, guide, and provide ad-vice on day-to-day operations and problem solving, team building, etc.
• Conceptualize and develop various process improvements and operations management activities to improve organizational efficiencies (e.g. process maps, trackers, systems integrations, etc.)
• Report to the Supervisor on bottlenecks, issues, and general status for daily operations
• Actively participate in strategic planning sessions, long-term planning and vision for organizational structure, operations, and project implementations
• Act as a liaison between the country office and the Regional Office, and occasionally the Head Office, in managerial support including weekly updates, quality assurance, and internal policy and process activities.
• Lead and assist ad-hoc administrative and operations activities including drafting correspondences, organization and coordination of documents, reports, etc.
• Assist in programmatic and administrative support for program areas implemented by the country offices.
• Assist the Country Lead and support teams in monitoring and providing guidance on routine implementation of programmatic project activities.
• Support the Country Lead in developing and reviewing relevant documents for pro-gramme implementation such as Performance Based Payment Agreements, Terms of References (ToR), etc.
• Support in preparing project related reporting, including financial projections, quarterly and annual reporting to donors.
• Support the Country Lead in compiling briefing materials, providing updates and input for various meetings with the Regional Office, coordination meetings and discussions.
• Liaise with the Regional Office on periodic reporting (monthly, quarterly, etc.), and other requests to provide guidance on in-country programmatic areas.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Outputs

• Efficient, timely, responsive, client-friendly, and high-quality support rendered within the Team and to beneficiaries and counterparts
• Contributed to process improvements and efficiencies within the organization to support both programme implementation and operations management.
• Developed new trackers, system improvements and processes for efficiencies
• Supported the annual budget process, including annual reporting, budget revisions and long-term planning.
• Supported procurement process and developed team-building activities, human resources activities.
• Development of capacity of team members through coaching, mentoring, trainings, and workshops while working with local colleagues
• Accountability
• Adaptability and flexibility
• Building trust
• Commitment and motivation
• Commitment to continuous learning
• Communication
• Creativity
• Empowering Others
• Ethics and Values
• Integrity
• Judgement and Decision-making
• Knowledge Sharing
• Leadership
• Managing Performance
• Planning and Organizing
• Professionalism
• Respect for Diversity
• Self-Management
• Vision
• Working in Teams

Requirements:

finance, budgeting, and project management.
– Experience with internal operations management (i.e., procurement, finance, process improvements, governance, etc.)
– Previous experience with UN systems, processes, and software (i.e., Quantum, procurement process, etc.) is preferred but not mandatory.
– Experience leading and working with cross-cultural teams.