Responsibilities:

Under the supervision of the Deputy Executive-Director, the Programme Assistant will be responsible for the following duties: ? Assists in the coordination of programme/project planning and preparation of projects under the portfolio of work of the Deputy Executive-Director; monitors status of programme/project proposals and receipt of relevant documentation for review and approval. ? Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues. ? Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval. ? Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system. ? Serves as focal point for administrative coordination of programme/project implementation activities and special projects under the portfolio of the Deputy Executive-Director involving extensive liaison with colleagues across the UN Global Compact Office and among Global Compact Local Networks around the world. Initiates requests, obtains necessary clearances, and follows-up on administrative actions. Acts as the focal point for coordinating collective team input to initiatives, e.g. recruitment and appointment of personnel, makes travel arrangements and prepares briefing material for the Deputy Executive-Director, supports the authorization of payments, disbursement of funds, procurement of equipment and services, etc. ? Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management. ? Drafts correspondence on behalf of the Deputy Executive-Director and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc. ? Provides general office assistance for the Deputy Executive-Director’s Office; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, including management of the Deputy Executive-Director’s schedule; organizes workshops; handles routine administrative tasks to support the team under the leadership of the Deputy Executive-Director, maintains attendance records, assessing telephone billing, etc. ? Provides guidance/training to new/junior staff. ? Exhibits a high degree of discretion as it relates to safeguarding confidential information. ? Performs other duties, as required.

Requirements:

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Not available.

Work Experience

? A minimum of five years of progressively responsible experience in programme/project support, administrative services, office support or a related area is required. The minimum years of relevant experience is reduced to three years for candidates who possess a first-level university degree or higher. ? Experience providing travel arrangement support is required. ? Experience with human resources processes is desirable. ? Working experience with ERP systems or similar is desirable. ? Experience working in an international organization is desirable. ? Experience working in the private sector is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another United Nations official language is desirable.