Responsibilities:

Within delegated authority, the incumbent will be responsible for the following duties: ? Provide support to procurement processes for acquisition of goods and services ? Assist in ensuring compliance with regulations and procedures to be applied when procuring goods and services. ? Review requisition orders in terms of accuracy, specifications, and availability of funds. ? Record and prioritize purchasing requests and obtain additional information, as required. ? Assist in the Preparation of Purchase Orders. ? Track procurement processes up to delivery, acceptance, and payment, ensuring timely delivery of goods and services ordered, in compliance with the applicable terms and conditions. ? Participates in the preparation of reports on buildings services: collects and compiles information, checks statistical data for accuracy, makes simple cost calculations, translates statistical data into graphs, computes year to year operational expenses. ? Receives request for repairs, generates appropriate work orders and blueprints, specifying the appropriate technical data, and dispatches them to the appropriate trade shops to proceed with alteration work. ? Laise with relevant sections to register the office equipment in the inventory database. ? Assist in the physical verification of office equipment and maintaining the related files and inventory records. ? Follows up on pending requisitions and requests for additional work and priority services. ? Assist in the disposal of obsolete goods. ? Maintain an organized and up-to-date filing system for correspondence, documents, computer office files, reference materials, rules, regulations, administrative instructions, and other related documentation. ? Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. ? Update and maintain relevant internal databases and records. ? Assists with visualizations and updating information material such as web pages or brochures. ? Performs a wide range of office support and administrative functions. ? Perform other duties as may be required by the Chief of the Unit.

Requirements:

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Not available.

Work Experience

A minimum three (3) years of administrative/procurement experience, of which preferably one year within the United Nations, is required. The minimum years of relevant experience is reduced to one (1) year for candidates who possess a first-level university degree or higher. Work experience in office software packages (Windows, Microsoft office, MS Word, Excel etc.) is required. A minimum of one (1) year of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.