General Administration

• Support in implementation of office processes and protocols as per SCI Standard Operating
  Procedures, health and safety;
• Initiate the payment requests for all SCI rented premises (incl. apartments for International
  staff, arranging accommodations for visitors, Office rent, etc.)
• Initiate other related payments
• Monthly reports on Corporate credit card, taxi use reports, monthly budget planning for the
  field office
• Submit payment documents to Finance department based on duly approved documents;
• Ensure all payments are supported with appropriate back-up documents;
• Responsible for office supplies and assets procurement orders
• Responsible for general office and guesthouse maintenance including re-ordering of supplies and
  maintaining accurate records;
• Responsible for ordering/organization of all the transportation and accommodation needs for
  all the visitors;
• Support in arrangements of events (trainings, conferences), meetings with key stakeholders,
  including government agencies, donors, and implementing partners. Attend meetings to support
  as required.
• Supervises office cleaners ensuring office space and guest houses are kept clean and are in
  appropriate condition.
• Ensure all the documentation are kept safe and confidential;
• Provide efficient support to international staff and visitors, arranging transportation and
  accommodation.
• Prepare documentation for support staff (contracts for support, act-invoices, recommendation
  letters, travel reports etc.);

Requirements:

• Certificate of education, higher level of education desirable

EXPERIENCE AND SKILLS

• Experience in an admin related work preferably
• Knowledge or experience of NGO work desirable
• Computer literate (including working knowledge of Microsoft Office (Excel, PowerPoint) and
  databases)
• Good interpersonal skills
• Good verbal and written communication skills in English, Russian and Ukrainian
• Excellent attention to detail, organizational skills and discretion with confidential information
• Ability to work independently and proactively
• Proven ability to handle challenging work load