Under the direct supervision of the Programme Manager of Child Friendly Cities Initiative (CFCI), Social Policy Section of UNICEF China, the National Consultants will closely work with PM and the CFC team, to provide effective operational and time-bound support to the all the planned events, including child photojournalist training, regional CFC conference, World City Day city engagement, city-level CFC training (min. two times), city-level CFC conference, etc. Specific assignments of each event are listed below:

Overall Responsibilities

• Work closely with CFC team to ensure effective preparation, management, and execution of the events in accordance with the highest national standards.
• Support in ad hoc programme development tasks.

Event Preparation Stage

• Support the conceptualization, improvement and finalization of the event concept note and planning.
• Support in needs assessment
• Support the collection and update of participates information.
• Collate, maintain and update meeting materials and written documentations, including but not limited to agenda, admin note, budget forms, presentation slides, participation forms, etc.
• Support the selection of facility supplier and service provider, such as venue, ICT equipment, translators, visual designers, photo/videographer.
• Respond to enquiries of the participants particularly relating to logistic arrangement.
• Tidy and monitor the events file store to ensure ease of use
• Support travel arrangements
• Support the communication and coordination with different entities involved in the events, such as local hosts, providers of facilities and services, external partners, etc.
• Support venue set up and rehearsal before the event.
• Draft, edit and proofread related materials in Chinese and English (invitation letters, official documents and letters, note verbale, communication materials, news release, etc.) as needed.
• Support in resources and assets management
• Support in procurement

On the Day(s) of the Event

• Provide overall support and troubleshooting.
• Support in registration, ushering and assistance to the participants.
• Support enquires of the participants.
• Ensure the equipment and facilities are checked and functional.
• Ensure the materials including slides are well stored and in good order.
• Ensure different sessions are smoothly organized.

Post-event Stage

• Support the collation and management of event feedback.
• Support media coverage of the event.
• Support the event review and summary

For more details, please refer to the ToR.pdf

Requirements: 

• Bachelor’s degree or equivalent in administration, hospitality management, event planning, child development, international development, or other related areas is desirable.
• Good knowledge and familiarity with conference and event organization and management;
• Ability to plan and coordinate the operational and logistic sides of training, conferences, seminars, workshops;
• Excellent communication skills, including writing, proof reading skills, and speaking;
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural background;
• Excellent interpersonal skills both in person and by phone, with high professionalism;
• Good time management and organizational skills.