Under the close supervision and guidance of the Human Resources Specialist, the Human Resources Associate provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of personnel (staff, consultants, UNVs) in the Nepal Country Office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations and policies and procedures. The services of the incumbent is extended to the four field offices of Nepal Country Office.

Summary of Key Functions of the Human Resources Associate will be as follows:

1. Support to business partnering

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
• Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner
• Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

2. Support in processing of entitlement and benefits

• In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
• In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements
• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

3. Support in recruitment and placement

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.
• Monitors life-cycle of recruitment process to update supervisor as necessary.

4. Support in organization design and job classification

• Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.
• Drafts and edits job descriptions to be submitted for classification for review by supervisor.
• Follows up and liaises with HQ and RO over status of requests to ensure timely completion.
• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.
• Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.
• Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.

5. Support in learning & capacity development

• In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.
• In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
• Develops and processes contracts for institutions providing training and courses, ensures compliance with UNICEF rules and regulations.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

Requirements: 

The following minimum requirements:

Education and Experience

Completion of secondary education is required, preferably supplemented by technical or university courses (Bachelor’s) relevant to the functional area of work.

Candidate with secondary education, minimum 6 years of progressively responsible experience in core human resources functions is required. Exceptional consideration for general administration experience must have minimum 3 years recent focused in human resources functions.

Bachelor’s degree with minimum 3 years of progressively responsible experience in core human resources functions.

Knowledge and experience to independently carry out basic HR functions is required.

Strong skills and experience in using different HR working software, tools and systems is required.

Experience in the UN or other international NGOs an asset.

Passion for and absolute compliance with ethical and core values and principles is required.

Language Requirements:

Fluency in English and Nepali language is required. Knowledge of another official UN language is an asset.