The administrative officer will be contracted to support the implementation of the NPFID project. S/he will work closely with PMU, PSU colleagues, concerned government officials and other relevant officials in daily management of project activities. S/he is expected to perform key functions during the project life cycle, which include the following outputs/deliverables:

• File the project’s documents;
• Collation/distribution of documents;
• Provide logistic support for the organization of workshops, conferences and meeting (Preparation and sending the invitation (by email and transportation), reservation of room, confirmation etc.);
• Follow-up of meetings;
• Ensure that every administrative aspect is well looked after such as invitations sent and received on time, established procedures respects, photocopy;
• Assist project staff and international consultants with visa formalities, travel arrangements etc.;
• Manage procurement of office supplies and materials;
• Provide secretarial assistance to one or more staff members;
• Receive and screen correspondence and attach necessary back group information for supervisor;
• Arrange appointments for supervisor, receive visitors, place and screen telephone calls, facsimile, email and assist in making travel arrangements and protocols for supervisor;
• Print out documents and emails on project activities which need attention of the component project managers and other related government officials;
• Facilitate documentation, including requesting approval from relevant authorities and delivering it to relevant organizations.
• Type a wide variety of materials and make photocopy;
• Provide other administrative support as required by PM and NPD.

Requirements:

• Advanced University Degree or certificate in Management, Business Administration, or related fields
• A minimum of one year of relevant professional and technical experience working in development projects.
• Experience working with UNDP funded project will be an asset – particularly NIM projects
• Knowledge and professional experience in supporting project management, accounting, and cash management