JOB DETAILS:

United Nations Development Programme Programme Associate Thailand UNDP Jobs 2024

United Nations Development Programme looking for “Programme Associate”. Applicants with a Secondary School Diploma may apply on or before 17-Jul-24.

The United Nations Development Programme has published a job vacancy announcement on 03/07/2024 for qualified applicants to fill in the vacant post of Programme Associate to be based in Bangkok , Thailand. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Development Programme

Job Title: Programme Associate

Duty Station: Bangkok , Thailand

Country: Thailand

Application Deadline: 17-Jul-24

Responsibilities:

Supports formulation and implementation of the RBAP Regional Programme and associated projects strategies, focusing on achievement of the following results:

• Collection, analysis and presentation of background information for preparation of Regional Programmes and associated projects, effective application of RBM tools and establishment of management targets.
• Presentation of background information for formulation of regional programme, draft project documents, work plans, budgets, proposals and detailed procurement plans on implementation arrangements to ensure their compliances with UNDP’s and donor’s requirement.
• Provision of support to the Regional Project Manager on Monitoring and Evaluation (M&E) Support, including data collection and analysis.

Provides effective support to management of the Regional Programme and associated projects focusing on the achievement of the following results:

• Creation of a project in Quantum, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to the executing agencies on routine implementation of projects according to UNDP’s and donor’s rules.
• Preparation of relevant information and financial analysis to periodic and ad-hoc financial reporting to donors and COs, as needed.
• Monitors project commitment and expenditures through a variety of reporting and compares with approved budget; prepares adjustments and project finance documents as necessary.
• Maintain electronic and, where necessary, hard-copy files of all project and associated information.
• Presentation of information for audit of the project, supports implementation of audit recommendations.
• Provision of support to the Regional Project Manager in the preparation for Project Steering Committee meetings/Board Meetings.

Provides administrative and operational support to the Programme Unit focusing on achievement of the following results:

• Review of project Financial Reports; preparation of non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Creation of requisitions for development projects, register of goods receipt.
• Making budget check for requisitions, POs and vouchers.
• Preparation of vouchers and requisitions for development projects.
• Provide overall/secretariat support in the organization of workshops/events including logistical, administrative and financial aspects, making sure that all the requirements of the speaker and participants are met.
• Provides effective support on timely procurement of services and goods including contract requests (Individual Contracts, Institutional Contracts, Contract for Professional Services, LTAs) and recruitment of project personnel including preparation of job forms and facilitates requests.
• Performs a role of Travel Arranger to facilitate Travel Request (TR) for the programme unit, including meeting participants as well as maintain the supporting documents related to official missions for audit purposes.
• Work in close collaboration with other UNDP units and donors to ensure consistent collation of information and inputs into BRH, BPPS, donor and other reporting formats and platforms for administrative and operational processes.
• Prepare Team and Project shadow budgets and expenditure records, and support project managers on budget management, and review and monitoring of project budgets.
• Lead on budget management for the project, including prepare budget authorizations, budget revisions and budget corrections, verify cumulative expenditure status, support UNDP country office on financial management and reporting, and ensure financial reports and budget revisions are in order for signing and timely submission to donors.
• Prepare and monitor budget authorizations to Country Offices in line with approved workplans.
• Perform other related tasks and assignments within the larger regional programme structure.

Actively participate in resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile.
• Preparation of Revenue Recognition by recording revenue in the Revenue Management system based on a category of agreed financial contribution agreements and performs revenue transfer processes to respective COs or other executing agencies in Asia and the Pacific region.
• Track and reporting on mobilized resources in cooperation with Programme Support Unit on financial and other operational matters. Review of contributions agreement, managing contributions and supports authorization process for project relevant documents.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Synthesis of lessons learnt and best practices in programme with ability to train others.
• Sound contributions to knowledge networks and communities of practice.