Summary of key functions/accountabilities for Programme Associate GS-6:

• Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.

• Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).

• Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.

• Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.

• Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.

• Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.

• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.

• Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.

• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.

• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.

• Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.

• Supports capacity development activities related to programme development by preparing training materials and participating in exercises.

The incumbent is accountable for the full spectrum of administrative and project/programme support activities. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities. Accurate programme monitoring and recommendations, data entry and presentation of information ensure proper programme decision-making.

Download the Job Description for Programme Associate GS-6

Requirements:

Minimum requirements:

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• Work Experience: A minimum of six years for GS-6 and five years for GS-5 of administrative, clerical work experience or related field is required. Prior experience in programme support functions is an asset. Relevant experience in a UN system agency or organization is considered as an asset.
• Language Requirements: Fluency in English and Spanish is required.

A bachelor’s degree from a recognized academic institution in a field relevant to the position may be considered to compensate for three (3) years of experience in case the candidate lacks the required experience.

A master’s degree from a recognized academic institution in a field relevant to the position may be considered to compensate for an additional two (2) years (in addition to the three years from above, totaling 5 years).

Desirables:

• Developing country work experience and/or familiarity with emergencies is an asset.