JOB DETAILS:

United Nations Development Programme Project Support Analyst United States UNDP Jobs 2024

United Nations Development Programme looking for “Project Support Analyst”. Applicants with an Advanced degree may apply on or before 18-Jul-24.

The United Nations Development Programme has published a job vacancy announcement on 04/07/2024 for qualified applicants to fill in the vacant post of Project Support Analyst to be based in New York , United States. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Development Programme

Job Title: Project Support Analyst

Duty Station: New York , United States

Country: United States

Application Deadline: 18-Jul-24

Responsibilities:

• Full compliance with UN/UNDP rules and regulations of financial processes, financial records, and reports and audit follow-up (as needed).
• Prepare inputs and background information; draft work plans, TORs, budgets, proposals on implementation arrangements; and contribute to progress, annual and final reports.
• Communicates contribution agreement information to the BMS/GSSC in line with the project resource mobilization efforts.
• Support oversight monitoring of the project by maintaining administrative control records such as commitments and expenses and confirming availability of funds when required.

• Preparation and modifications of budgets for associated projects.
• Support financial monitoring of the project by generating periodic financial and budget reports.
• Create project budget in Quantum (can be done only based on signed PRODOCs and project budgets).
• Create awards in Quantum as needed.

• Support with project payment processing in coordination with RHP Finance Unit.
• Proper control of the supporting documents for payments and financial transactions, maintaining an efficient administrative and filing system of project related documentation.
• Proper follow up of NEX advances/Responsible Party (RP) Advances (direct transfer, liquidation, reimbursement).
• Create requisitions based on the Unit’s procurement plan or as needed.
• Proper receipt of goods and services.
• Maintenance of the internal expenditures control system which ensures that invoices processed are matched and completed, transactions are correctly recorded and posted in Quantum.
• Timely accounts closure (such as advances or prepayments).
• Identify and follow up unposted invoices, including the invoices with budget check errors, match exceptions, and unapproved invoices.
• Identify erroneous data for timely corrective actions on erroneous data in Quantum.
• Preparation of financial reports as required.
• Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation request in UNall, ensuring their application to correct COA.
• Periodic review of POs in Quantum to ensure they are complete or closed, open POs to determine whether they should be closed and ageing of outstanding prepayments.
• Support procurement processes for the acquisition of goods and services, in close coordination with the Procurement Team in Panama Regional Hub.

• ACHIEVE RESULTS – LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• THINK INNOVATEVELY – LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• LEARN CONTINUOUSLY – LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• ADAPT WITH AGILITY – LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• ACT WITH DETERMINATION – LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• ENGAGE AND PARTNER – LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• ENABLE DIVERSITY AND INCLUSION – LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

• BUSINESS MANAGEMENT
  • PROJECT MANAGEMENT: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

• ADMINISTRATION & OPERATIONS
  • DOCUMENTS AND RECORDS MANAGEMENT: Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
• FINANCE
  • BUDGET MANAGEMENT: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
  • ACCOUNTING (GENERAL): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
  • CONTRIBUTIONS MANAGEMENT: Ability to receive, record, report and manage contributions received.

• Advanced university degree (Master’s degree or equivalent) in Project Management, Finance, Public Administration, Law, or related fields is required or
• A first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with an additional 2 years of qualifying experience, will be given due consideration in lieu of Master´s degree.

• Up to 2 years (with Master´s degree) or minimum 2 years (with Bachelor´s degree) of experience in Finance, Administration, Payment Processes and project management.

• Competence in using office software packages.

• Previous experience with UNDP would be an advantage.
• Experience working with the UN system or international organizations, desirable.
• Experience in project monitoring and reporting, is desirable.
• Experience in working with governments, donor, non-governmental organizations and development organizations, is desirable.
• Experience in handling web-based management systems, is desirable.

• Fluency in Spanish and English is required.