• Prepare, maintain, and follow up on the multi-annual procurement plan of technical items, and coordinate the technical preparation of procurement procedures in collaboration with subject matter experts, product owners, and project managers.
• Prepare procurement-related documents and provide support throughout the whole procurement process, from purchase requests, and technical specifications up to technical and financial evaluation reports.
• Negotiate and review contracts and prices to ensure compliance with organizational policies, and mitigate potential risks.
• Participate in the Cost-Benefit Analysis studies, prepare reports, provide inputs (risks, cost, etc.), and advise on the optimal sourcing strategy for technical equipment and solutions.
• Identify, evaluate, and select vendors based on their capabilities, pricing, quality of products or services, and delivery timelines.
• Establish and maintain a strong supplier relationship and support the supplier management process by organizing and chairing meetings, preparing documentation, follow-up on decided actions, etc.
• Provide support during internal and external audits, maintain the relevant documentation and the supplier and licenses management database.
• Stay up-to-date with new products, services, various licensing and support cost models on the market.
• Establish and maintain an effective network within MUAC and the Agency and identify opportunities for efficiency improvements and synergies in procurement matters.
• Carry out any other task in line with the main purpose of the job.

Requirements: 

• Completed university studies of at least 4 years in a relevant domain (i.e., Economics, Logistics, Business Administration, Engineering, etc.) followed by a minimum of 4 years of relevant working experience preferably in technical procurement.
• Experience with procurement process and Call for Tenders; experience with public procurement process would be considered an advantage.
• Knowledge of the IT industry as well as the products and services provided by technology vendors.
• Understanding of a Supply Chain Management.
• Experience in SharePoint would be considered an advantage.
• Communication: You foster two-way communication
• Networking: You are able to maintain and expand effective networks
• Analytical Thinking: You analyse information and identify relationships
• Planning & Organising: You plan ahead and adapt as required
• Problem solving: You anticipate and solve business issues
• Ability to work in a multinational and multicultural environment.
• Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
• The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1. The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).