Supply Chain

• In charge of warehouse at field office level, ensure TIMs and other warehousing records are updated daily.
• Support programme staff to develop procurement plans.
• Support in the development of field level framework agreement.
• Coordinate field office procurement requests and LPOs for local procurements liaising with Supply Chain Officers in Nairobi and Programme Implementation team
• Coordinate delivery and recording of items sourced from local suppliers working closely with Nairobi supply chain team.
• Information sharing with suppliers and vendors and capacity building them on the SCI procedures and systems.
• Timely and accurate processing of payment through PROSAVE system.
• Maintain records including allocation of assets and GPEs assigned to Field Office.
• Communicate with IT and Supply Chain for maintenance or upgrading or replacement of any asset assigned asset and GPE assigned to specific Field Office.

Financial accounting, planning and budgeting

• Assist with documentation at field office level. Consolidate all financial documents generated at field office and send to relevant officers in Nairobi; these include supplier invoices, staff liquation, Mpesa payment lists, receipts, etc.
• Assist as needed with daily programming accounting operation in liaison with Finance Officers in Nairobi; these include payment of suppliers, processing activity advances, payment of casuals, etc.
• Monitor field office and guesthouse utilities costs e.g. water, electricity, telephone/Mobile usage, billing, and others related office utilities.

Fleet and Warehouse

• Support the time timely and accurate processing of items of TiMs.
• Generate warehouse reports periodically and advice PM on effective warehouse management.
• Support the disposal of identified and agreed assets and GPE.
• Keep an updated record of GPE and asset and lead in asset and GPE verification at field level.
• Ensure timely and cost-effective fleet maintenance.
• Share movement plans on a weekly basis.
• Ensure accuracy of fleet service charge model and share accurate data and fleet report monthly with the fleet officer in Nairobi.
• Ensure hired vehicles meet the SCI safety standards.
• Effectiveness of fuel consumption.
• Support drivers on fleet policy compliance.

Requirements: 

• A Degree in Social Sciences or Business Administration from a recognized University.
• Strong knowledge/experience HR and admin, logistics and financial management.
• Demonstrates a strong drive and commitment to achieve agreed objectives
• Minimum three year’s relevant experience in Support Services within a busy organisation
• Good communication skills.
• Experience working in protracted refugee set up and understanding of local context, language and dynamics.
• Understand of local dynamics, local context, and language.
• Driving skills is an advantage.
• Excellent interpersonal skills with the ability to maintain confidentiality
• Proficiency in working with computers particularly spread sheets and word processing
• Experience of working within a team and team building.
• Fluency in English, both verbal and written, is required.
• Commitment to Save the Children’s values.