Are you a talented organizer with a passion for events? We’re seeking a dynamic coordinator to manage our department’s daily operations and support the planning and execution of both virtual, physical and hybrid events. Collaborate with project teams, engage with stakeholders, and contribute to our vibrant international institute!

main tasks

• Oversee daily administrative tasks: scheduling, meeting prep, minute-taking.
• Coordinate and support event planning: logistics, speaker liaison, program development, and facilitate hybrid events.
• Manage post-event follow-up: update and maintain contact database, support evaluation of events, draft summaries.
• Handle procurements, budgeting, and financial planning.
• Maintain event calendars and update web content.
• Assist with travel arrangements and reimbursement claims.
• Support our Alumni Initiative with various tasks, including administrative and training activities.

experience and requirements

• Proven experience in administrative roles or event coordination within international or academic sectors.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Fluency in English (written and spoken); sound knowledge of German (written and spoken) an asset.
• Exceptional organizational skills with meticulous attention to detail and accuracy.
• Strong time management skills and ability to work efficiently under pressure.
• Excellent written and verbal communication skills, with a service-oriented mindset.
• Some project management experience, including budgeting and financial planning.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Self-motivated, target-driven and enthusiasm for the tasks allocated.