Formal training in the field of Budget and Finance and/or any related fields is desirable .

A minimum of seven (7) years of experience in general office support, administrative services, finance, accounting, audit, human resources or related area is required.

The minimum number of years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree. One (1) or more years of experience providing assistance to senior officials is desirable. Experience working with Enterprise Resources Planning (ERP) systems is desirable. One (1) or more years of experience in data analytics or related area is desirable.

English and French are the working languages of the United Nations Secretariat.

For the position advertised, fluency in English and French is required.

NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.

• Provides administrative support to the coordinator by maintaining the calendar and internal workflow, performing HR and financial management functions and processing internal and external requests.

• Supports the organization of meetings, travel(s) for the unit; prepares other administrative requests/documents for staff of the Unit.

• Drafts, edits, proofreads and prepares official communications in English and French, for signatures, on behalf of the unit. • Performs research and assists in the preparation of necessary documentation required for reports and correspondence and responds to inquiries on issues relevant to the work of the Unit.

• Independently handles a wide range of complex information requests and inquiries; responds or drafts responses to a diverse range of correspondence and other communications. • Ensures availability of background materials for the coordinator and senior staff attending meetings; organizes and maintains office database and archives.

• Liaises with the offices of various senior officials at Headquarters, Partner Organizations and other MAP units including Regional Activity Centres regarding on-going programmes and other administrative matters. • Conveys directives, reports, status updates and other relevant information and brings sensitive and urgent matters including operational issues to the attention of the coordinator.

• Ensures an effective and efficient flow of information by processing all incoming and outgoing correspondence, overseeing information flow within the Unit, assisting in the maintenance of correspondence logs, processing requests for clearance, monitoring and following-up on pending actions; organizes and maintains office database and archives and liaises with the UNEP Headquarters on administrative matters.

• Provides assistance to senior officials on official travels including the drafting of communications and the monitoring changes to trip itineraries and composition of delegations.

• Drafts, processes for signature by the coordinator and dispatches memorandums, letters, note verbales and other related correspondence to relevant diplomatic representatives of the Contracting Parties and Partners of the Host Country as per internal practices and protocols. • Coordinates all meetings and activities in the Host Country (Ministry of Environment, Ministry of Foreign Affairs, other Ministries and Partners).

• Provides support in staff recruitment processes in coordination with the MAP Administration unit. • Assists the Coordinator in the process of elaboration and monitoring of the implementation of the Programme of Work and Budget from outputs to financial aspects.

• Assists the Coordinator in the review of legal instruments and their implementation including in Integrated Planning, Management and Reporting (IPMR) and Umoja. • Supports the Coordinator by compiling and maintaining the quarterly approved travel plan of the Office, including keeping track of all mission reports and follow-up actions of all MAP staff; Make travel arrangements, and prepare travel authorization, and visa requests for the coordinator, including processing travel claims.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures. • Collaborates with and as needed, backstops, other assistants of the Unit. • May perform other duties as required.