Location:

Washington DC, United States
Salary:

negotiable / YEAR
Job type:

CONTRACTOR
Posted:

2 months ago
Category:

Programme and Project Management
Deadline:

16/08/2024

JOB DESCRIPTION

ABOUT THE COMPANY:

The Inter-American Development Bank (IDB) is dedicated to supporting Latin American and Caribbean countries by financing and advising on projects that drive economic development and regional integration. Its focus includes fostering innovation, improving infrastructure, and addressing social challenges through strategic investments and policy guidance. By leveraging its extensive expertise and regional knowledge, the IDB aims to stimulate sustainable growth and enhance the quality of life across the Americas.

JOB SUMMARY

The Front Office assists project teams throughout the preparation, processing, and implementation of assigned operations. This support relates to loans, technical cooperations, project completion reports and related activities.

Members of the team also provide support in monitoring activities as required by the supervisor of the consultancy.

You will work in CMF. The Connectivity Markets and Finance Division (CMF) helps member countries overcome the financial barriers that limit their productive development.

Areas of work include financial inclusion, financial and fiscal risk management, financial transparency, housing finance, public debt management, green finance, among others

Requirements

Education: Associate degree in Business Administration, Computer Science, Project Management or any related fields, or other fields relevant to the responsibilities of the role.
Experience: At least two year of relevant work experience in administrative tasks and Data Analysis, proven programming skills are a plus.
Languages: Proficiency in Spanish and English, spoken and written, is required.

Additional knowledge of French and Portuguese is preferable.

Key skills

Learn continuously.
Collaborate and share knowledge.
Focus on clients.
Communicate and influence.
Innovate and try new things.

Responsibilities

Primary responsibilities include, but are not limited to:

Operations Processing:

Editing and proofreading documents related to technical cooperation and loan proposals, ensuring compliance with Bank editorial guidelines and established templates for operational documents.
Ensuring quality of documents including consistency within loan and technical cooperation documentation.

This is detail-oriented support related to the editing of project documents.

Establishing and monitoring the processing timeline for assigned operations, proactively following up on relevant milestones to meet approval target date.
Maintaining internal systems with up-to-date information regarding the status of assigned operations.
Collecting, registering and maintaining project related correspondence and documentation in accordance to established procedures and policies.
Publishing official documents in the Bank’s Internet website, as regulated by Bank policy.
Participating in a broad range of other support activities as required by the supervisor of this consultancy.

Financial Execution and Monitoring of Technical Cooperations:

Provide strategic support in managing contracting requests initiated through ServiceNow.
Supporting the hiring process and payment processing of consultancies.
Maintaining records of consultancies and deliverables financed with assigned technical cooperations.
Monitoring consultants’ contracts, expirations dates and payment schedules.
Preparing periodic reports related to the monitoring of outstanding contracts.
Liaise with the corresponding corporate units (FIN, ITE, GCM, LEG) for inquiries/incidents/ requests.

Event Planning and Logistics:

Preparing drafts and sending communications on behalf of the Division Chief to Country Representatives and Department Manager.
Coordinating preparations required for meetings, conferences, trainings, and other project-related events, as well as supporting events in Country Offices.
Preparing and monitoring the event’s budget.
Create training materials regarding event logistics and internal protocols related to the coordination of dissemination events.
Developing a calendar to keep track of the division’s events throughout the year.

Data Analysis

Collect, process, and perform statistical analyses on large datasets to discover useful information, suggest conclusions, and support decision-making.
Gather data from primary and secondary sources, ensuring the upkeep of databases.
Categorize and interpret data and build the necessary reports and dashboards.