ABOUT THE COMPANY:

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

JOB SUMMARY

2.    Support the effective reporting on the progress of project implementation
–    Provides assistance in the preparation of projects workplan; ensuring requisite information is included and justified in terms of proposed activities; proposes adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
–    Preparation of results-oriented progress reports, in line with the monitoring and reporting guidelines and presenting it to the project assurance team in a timely manner.
–    Preparation of data for monitoring of projects; categorization, updating, tracking and analyzing data related to projects, e.g.

accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews
–    Identification of issues and initiates requisite follow-up actions
–    Preparation of reports on budget revisions, expenditures and obligations, verification of availability of funds.
–    Preparation for financial authorizations for expenditures to be approved and documentation in prevailing budget system.
–    Provision of administrative support for annual and quarterly work plans as well as, operational and financial closure of a project.

3.    Provides administrative support to the Project Management Unit focusing on the achievement of the following results:
–    Supporting the team and serving as focal point for administrative issues related to coordination, monitoring and expedition of project implementation activities
–    Preparation of draft standard terms of reference against project objectives, obtained necessary clearances, process and follow-up on administrative actions and provision of solutions to the issues related to project implementation, e.g.

recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
–    As focal point for responding to simple information requests and inquiries; review and establishment of filling management system; organization of meetings, and workshops; monitoring of the implementation of various routine administrative tasks.
–    Preparation of draft correspondence on project budget-related issues, periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
–    Supervision of driver and other clerical level personnel.

4.    Support strategic partnerships, communication, and support to the implementation of resource mobilization:
–    Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project.
–    Establishment of filing management for internal databases; updated statistical tables, graphic content, and other background materials/notes to facilitate audit and other reviews.
–    Supporting the communication team in the publication of multiple languages report as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project,
–    In coordination with supervisor, communication, monitoring and reporting personnel and other relevant counterpart communications department drafts project summaries, coordinates with editor, translation services, etc.
–    Preparation of draft correspondence of all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as preparing project’s contributions for a variety of periodic reports

5.    Substantively contributes to knowledge building and knowledge sharing focusing on the achievement of the following results:
–    Participation in the trainings for the operations/ projects staff.
–    Documentation of lessons learned and best practices in project support management function.
–    Contributions to knowledge networks and communities of practice.

6.    The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
–    Human rights and gender equality is prioritized as ethical principle within all actions.
–    activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”.
–    Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production.
–    differentiated needs of women and men are considered.
–    inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
–    necessary arrangements to provide gender parity within all committees, meetings, training etc.

introduced.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation
Institutional Arrangement: the Project Associate will work under the supervision of a Programme Coordinator.

Core competencies: 

Cross-Functional & Technical competencies:

Business management – Digital Awareness and Literacy    

• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed

Business management – Working with Evidence and Data    

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Business Management – Communication    

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and externally, through media, social media and other appropriate
  Channels

2030 agenda- people – Gender    

• Gender mainstreaming

Business Management – Budget management    

• Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Admin and operation – Events management (including retreats, trainings and meetings)    

• Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Business Management – Customer Satisfaction/Client Management    

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.

Provide inputs to the development of customer service strategy.

Look for ways to add value beyond clients’ immediate requests.

• Ability to anticipate client’s upcoming needs and concerns.

REQUIRED EDUCATION: Bachelor Degree

EXPERIENCE REQUIREMENTS: 60