Role PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives.

We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

The position contributes to this goal by supporting the finance and accounts function in the Ukraine Response Emergency area by ensuring efficiency, effectiveness and value for money transactions.

DIMENSIONS OF THE ROLE

The role complements the Ukraine Response’s Finance team at country level and works closely with the overall Ukraine response Finance team across Poland, Moldova, Romania and Ukraine.

Accountabilities

1. Financial management

• Support petty cash replenishment vouchers and validate petty cash count on a regular basis as per Plan financial guidelines
• Support in posting of the country office finance returns by working closely with program team, accountant and country finance manager for allocation methodology.
• Review requisition forms (including from partners) and payment vouchers for accuracy and completeness in line with Plan’s policies
• Support monthly cash forecasts for the country office and liaise with the program team, the accountant and the country finance manager for final consolidation
• Liaise and provide assistance to partners on grant financial management (providing technical support and advice), ensuring compliance to donor requirements for all grants, in cooperation with the Country Finance Manager and Partnership Manager

2.

Reporting

• Draft finance report for internal and external stakeholders as requested, support the elaboration and reporting of financial KPIs
• Monitor and coordinate grants financial reporting of grant funded projects ensuring quality and timely before submitting to the Country Finance Manager
• Participate in the general audit readiness of the country office and support the CFM facilitating the audits of the grants funded projects as per contractual agreement
• Support auditing process by compiling necessary documentation
• Prepare monthly pack reconciliation as per the Plan guidelines.
• Reconcile the intercompany account, and ensure that the reconciling items are processed on time.

4.Supplier payments

• Approve third party payment documents and ensure that they are complete and accurate in cooperation with CFM
• Support establishment and operation of a filing system for supplier payments, all vouchers and partner liquidations in country.

5.

Budget Processes

• Support the drafting of realistic program and budgets in cooperation with CFM
• Support the program team review the budget vs actuals on a monthly basis and propose appropriate corrective actions to maximise impact at scale
• Support the CFM in the preparation of BVA for the country funded projects by preparing and provide support to the program manager and budget holders

6. Grant Management

• Ensure new project are correctly incorporated in SAP, verify that are in Power-BI
• Set upGrants opening and closure processes in SAP
• Verify that posting period are in line with BudgetsConsolidate bi-monthly cash request based on program and support teams needs
• Ensure timely remittance of grants income by Local Donors as per agreements.
• Communicate LRI to NOs and update SAP income tables timeously

Key relationships

• Ukraine Response Hub Finance Team
• Country Leadership Team
• Country Finance Manager
• Program Management team (Project Managers, BDM, Partnership Manager)
• GH Accounting teams
• Functional Finance Networks
• External Stakeholders eg partners, financial institutions bank, auditors

Technical expertise, skills and knowledge

Essential

• Appropriate experience and/or education – from 1 to 5 years- in a finance field: accounting; reporting; grants finance; financial planning and analysis etc…
• Communicates clearly, effectively and as appropriate to the audience.
• Knowledge of internal controls, audit and/or financial management.
• MS Excel proficiency
• Solution focused; able to prioritise, deliver on time and cope with ambiguity.
• Working knowledge of written and spoken English.
• Team player, values interculturality and diversity

Desirable

• Knowledge and experience in using SAP
• Qualified or part qualified accountant.
• Strong financial systems expertise.
• Some understanding of the humanitarian sector and ways of working.
• Experience with working in an INGO at Field and/or Country Office level.
• Knowledge and experience in Microsoft D365.