DESCRIPTION OF DUTIES

As part of a unit team, the incumbent provides a variety of tasks in support of the functioning of the WHO Country Office:

1. Drives office vehicles for the transport of Head of Country Office, the country office staff and other authorised personnel in connection with their official duties. Drives office vehicles in country or other countries when required. Applies knowledge of driving regulations, safety requirements, traffic and conditions and most desirable routes to minimize travel time.

Loads and unloads baggage, parcels, documents, goods or supplies. Logs official trips, daily mileage, gas consumption, oil changes, greasing, etc.2. Responsible for the day-to-day maintenance of the assigned office vehicle: checks oil, water, battery, brakes, tires, etc., performs minor repairs and arranges for other repairs and ensures that the office vehicle is kept clean.3. Meets official personnel at the airport and facilitates immigration and customs formalities as required. Provides logistical assistance to the country office staff and international visiting experts and consultants, such as with visas, air tickets, customs formalities, hotel accommodation and transportation.4.

Delivers and collects mail, documents and other items. Makes minor purchases and collects urgently required goods from local suppliers on demand. Processes customs clearance of goods including follows up with customs authorities, local authorities and technical and administrative staff in HQ and EURO. Collects goods from customs with due regard to routine customs regulations and formalities; makes or collects payment for goods if required.5. Serves as back up to administrative personnel, including administration of small portions of cash advances from CO petty cash.

Engages in negotiation, liaison and coordination with local authorities as required to facilitate smooth running of vehicle movements in the designated area. Assists with office maintenance, printing, scanning and photocopying of documents, as well as general logistics in connection with meetings and other events. Responds and acts on routine telephone calls in connection with such tasks, and brings matters to attention of relevant staff members. Assists and or cover for the AA in the area of office logistics, such as: assists in maintaining logistic records, management of inventory and communication systems in compliance with WHO established rules and procedures.

Assists the AA in local and international procurement of office supplies and equipment.6. Takes suitable precautions for the security of the office vehicle and its contents when left unattended. Ensures that the office vehicle is properly kept (in the garage or on the secured car park) during non-working hours. Serves as a Security Warden for WHO CO GEO staff.7. Ensures that all rules, regulations and local requirements are adhered to in the event of involvement in an accident.8.

Performs other related duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: Equivalent to secondary education. Driver’s licence.
Desirable:

Experience

Essential: At least four years’ work experience as a driver; safe driving record.
Desirable:

Skills

Knowledge of driving rules and regulations and chauffeur courtesies, skills in minor vehicle repair. Some knowledge in and experience of application of PC software technologies, as well as in the use of photocopiers and printers.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Knowing and managing yourself
Producing results