JOB DETAILS

Under the overall supervision of the Regional Programme Leader and direct supervision of the Head of Digital Agriculture, the  Subscriber will be responsible for overall programme support as follows:

Technical Focus

Perform a variety of functions to support the team with operational and administrative tasks, assisting in project management, development of communication materials and delivery of offline and online events.

Tasks and responsibilities

•    Assist with the hiring process of consultants according to FAO rules and regulations, using the corporate recruitment system TALEO for monitoring and screening applications, including requesting the advertisement of vacancy announcements, taking minutes during interviews and drafting selection reports;
•    Assist with procurement of products and services by submitting of procurement plans and purchase requisitions, supporting in sourcing potential service providers and vendors, supporting in drafting Letters of Agreements and Procurement Contracts and other pertaining documents;
•    Assist in travel arrangement for field missions and technical events by preparing travel plans, submitting travel requests, submitting travel expense claims;
•    Prepare claims in prescribed format on behalf of the officer for further processing;

•    Assist in tracking progress on several projects and initiatives and in tracking budgetary expenses; perform information management tasks and maintain documentation;
•    Assist in the organization and delivery of events, technical workshops, webinars;
•    Assist in elaborating and publishing content for the regional DVI hub (https://www.fao.org/digital-villages-initiative/europe),such as  country profiles, village profiles, stories about farmers and digital technologies, etc., working closely with Country Offices and the Office of Communication (OCC) and ensuring that all content on the platform is accurate, engaging and consistent with the messaging and branding guidelines;
•    Assist in the process of publishing of written materials using Publication Workflow System, ensuring compliance with relevant guidelines, and liaising with external providers as required;
•    Assist with development of communication material (e.g. content for social media, articles, leaflets, coordinate production of videos, etc.), including presentations on PowerPoint and Prezi;
•    Take care of team’s administrative tasks such as scheduling meetings, taking meeting minutes, providing translation support;
•    Perform other related duties as required.

Liaison with the OCC will be maintained, either directly or through an agreed focal point/coordinator, to ensure compliance with OCC standards, appropriate review and clearance processes.

All communication materials will follow FAO clearance processes and comply with FAO standards, including:

FAO Strategic Framework 2022-31: https://www.fao.org/strategic-framework/en   
FAO social media policy and guidelines: https://www.fao.org/2/socialmedia
Social Media Branding Guidelines: https://openknowledge.fao.org/handle/20.500.14283/cb5044en
FAOSTYLE: https://openknowledge.fao.org/handle/20.500.14283/cb8081en
FAO terminology http://www.fao.org/faoterm  
FAO Names Of Countries https://www.fao.org/nocs/en
Story guidelines, Story template, UN map standards, FAO logo policy and related branding guidelines (available to staff).

Further guidance regarding FAO communications, policies and procedures can be found through the FAO intranet, OCC section.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•    University degree in economics, agricultural economics, international relations, business administration, computer science, international development, or a related field.
•    At least 1 year of relevant experience in supporting operations, administrative work, and programme implementation, and research and analysis preferably in the field of food and agriculture and digitalization.
•    Working knowledge (Proficient, Level C) of English.
•    National of Hungary or resident in the country with a valid work permit.

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills  

•    Extent and relevance of experience in programme and operational support;
•    Proficiency in Russian is highly desirable.

Selection criteria

•    Working knowledge (Proficient, Level C) of English.
•    Working knowledge of Russian is an asset.
•    Proficiency in using MS Office suite, namely Word, Excel, PowerPoint.
•    Strong organizational skills and ability to manage multiple tasks simultaneously.
•    Strong problem-solving skills. Strong time-management skills.
•    Excellent verbal and written communication skills.
•    Ability to collaborate effectively with team members and external stakeholders.
•    Strong attention to detail.
•    Ability to work independently.