Duties

• Provide secretarial support to the Inter-Agency unit and sector working groups, including drafting and reviewing meeting minutes, keeping recipients’ list updated, drafting support materials for meetings, organize and provide logistic support including transportation and translation support, disseminate relevant information to an external audience, etc.
• Liaise with partners as requested.

• Support the Inter-Agency Coordinators in ensuring good communication between the working groups in the field and the national working groups through regular contacts with the field.
• Liaise with the information management colleagues for sector updates, checking consistency, providing documents to be posted etc.
• Support the sector coordinators in the review and extraction of the reporting of sector partners on activity info.
• Support other Inter-Agency functions, including: collecting and disseminating weekly schedules and work plans, organize and maintain IA calendar and other coordination tools, support outreach to partners on issues such as financial tracking, follow up with field offices on weekly distribution schedules and attend IA meetings and/or specific working groups where relevant (including minute taking), etc.

• Draft reports for clearance by the supervisor.
• Organise coordination meetings.
• Gather information from UNHCR, partners and media.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education

Not applicable.

Certificates and/or Licenses

PLC Certification Programme for Protection Learning Curriculum – UNHCR

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Knowledge of UNHCR and inter-agency policies, standards, programmes and humanitarian operations in operational context.

Desirable

Experience in humanitarian coordination (including but not limited to interagency coordination) is an asset. Emergency response experience is an asset.

Functional Skills

IT-Computer Literacy;

CO-Drafting and Documentation;

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.