Under the supervision of the I-LEAD Project Manager, the Project Analyst will be responsible for project development and implementation support and ensure appropriate coordination with stakeholders and the project team for timely and high-impact delivery of targets. The Project Analyst will work closely with the project team and UNDP Country Office teams to ensure relevant requirements are fulfilled in a timely manner with the required quality, following standards in line with the UNDP guidelines and procedures.

Specific Functions:

Project development and implementation support:

• Lead the technical and administrative coordination of project activities, including logistical and administrative support to the Inception Phase implementation in accordance with UNDP rules and regulations;

• Organize and manage project activities such as meetings and stakeholder consultations, including logistical requirements and secretariat support;
• Assist in the effective oversight and management of contracts, monitoring deliverables and due dates of contractors and suppliers;
• Provide research and analysis support for project development and implementation;
• Support the preparation of the Full Funding Proposal, related reports and presentations or knowledge products, and other relevant documents;
• Prepare periodic reports on project status, including achievements, challenges, and recommendations for improvement;
• Monitor project activities, expenditures and progress against established work plans and budgets;

• Attend meetings and coordinate with the Climate Action Programme Team for administrative and financial oversight.

Effective resource utilization and partner and supplier management to enable timely and high-impact delivery: With the Project Assistant,

• Support the preparation and submission of expenditure and budget status reports;
• Support the monitoring of budget expenditures and maintain a proper record of approved budgets and revisions;
• Advise and assist the project team on all aspects of financial matters and calculate payments due for claims and services;
• Prepare requests for payments, reimbursements, or advances;

• Undertake other financial and administrative tasks, as required.

Partnerships and advocacy:

• Liaise with project stakeholders such as government agencies, civil society organizations, and community partners to facilitate relationship building and ensure inclusive participation in project activities;

• Coordinate with project partners to ensure alignment with project objectives and timelines;
• Coordinate with the project team, UNDP Country Office and the New Zealand Government on the implementation of project activities for the achievement of the Inception Phase deliverables.

Knowledge building and management:

• Consolidate project documents through a centralized system accessible to the project team, UNDP, and other partners, ensuring that filing system is up to date and in accordance with UNDP requirements;

• Contribute to project activities on knowledge sharing by compiling and synthesizing relevant background materials for use in discussions and events;
• Establish and maintain a database of contacts and project stakeholders;
• Ensure effective dissemination of and access to information before, during, and after project activities and results;
• Make sound contributions to knowledge networks and communities of practice

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

• Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion:   LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Management

• Project management: Ability to plan, organize, prioritize, and control resources, procedures and protocols to achieve specific goals
• Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to relate and ensure sensibilities of communication taking into consideration the cultural context of the audience

Business Development

• Knowledge generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Business Direction & Strategy

• Business acumen: Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions with such frameworks
• Strategic thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions; Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

Partnership Management

• Relationship management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Finance Budget management

• Ability to support budgetary aspects of work planning process, drawing and management of team budgets

• Fluent (both in oral and written) English and Filipino