FUNCTIONAL RESPONSIBILITIES

Under the supervision of the First Reporting Officer, the Junior Finance Assistant provides financial support and administration of technical cooperation programmes and projects for the following major duties:

Verifies and processes invoices, down-payments for Vendors:

• Enters vendors invoices for: i. material/PO supplies, ii. direct payments, and iii. down-payments requests.
• Verifies invoices and payment requests are properly authorized by Allotment Holder and fulfils.
• legislative and tax requirements. Makes sure no double payment.

• Verifies and process vendors and operating down-payments checks authorization and limits.
• Verifies vendor master banking details, allocates appropriate payment methods: bank, imprest, or UNDP payment channels.
• Verifies and clears existing down-payments.
• Follows-up regularly on open transactions: outstanding/unpaid invoices, open down-payments with allotment holders and requestors.

Verifies and processes travel advances and travel claims:

• Verifies the travel requests are properly authorized, with valid currency and payment location.
• Travel advances are within authorized limits and released on time before travel.

• Travel claims are certified by Allotment Holder, additional expenses authorized and advances cleared.
• Initiates and follows-up on recoveries.
• Follows-up on open items with travelers, allotment holders and field offices.

Reviews and clears assigned bank and other open items clearing account:

• Identifies payment transactions and corresponding bank statement.
• Clears matching transactions.
• Follows-up with field offices, UNDP and Allotment Holders on discrepancies – over/under payments.

Miscellaneous:

• Assist in ad-hoc queries on vendors and travel payments.

• Other duties as assigned by Unit Chief.

MINIMUM ORGANIZATIONAL REQUIREMENTS

Education: Completed higher secondary education, high school diploma or equivalent is required.

Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post.

Technical and Functional Experience

• A minimum of six (6) years of working experience in the field of Finance, is required;
• Thorough understanding of finance procedures and practices, preferably within the UN system or in a multicultural environment is desirable;
• Experience with travel entitlements and international accounting standards (IFRS and/or IPSAS) obtained in practice and/or international organizations is desirable;
• Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required;

• Experience in finance and accounting with good knowledge of SAP (accounts payables and travel module) is required;

Languages: Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language is desirable.