Responsibilities

(a) arranging and coordinating HCC/HPSB meetings, (b) ensuring the timely and efficient distribution of procurement case presentations and relevant documentation among members; (c) drafting meeting minutes and recommendations of the HCC and the HPSB; (d) liaising with the Procurement Division and field offices on issues involving procedures, requesting additional information or clarifications to presentations and transmitting any enquiries raised by members regarding case presentations under review; (e) maintaining a permanent and secure record of all minutes, recommendations and case presentations reviewed by the Committee; (f) compiling statistics on the workload, activities and other matters pertaining to the Committee’s functioning; (g) assist the Chairman in preparing reports, briefing notes; draft responses to audit observations, reports and management letters for submission to oversight and legislative bodies; provide advice to Secretaries of local committees on contracts and local property survey boards on substantive matters; assist the Chairman in preparing and making presentations to Senior Management and client offices on the role and functions of the HCC and the HPSB, and other matters; (h) deliver training presentations on behalf of the Chairman if requested, supervising the work of support staff and other duties as may be required.

Competencies

Professionalism: Knowledge of the legal and policy framework relating to the international procurement of highly complex and technologically advanced goods and services and the disposal and write-off of UN property, including the UN Financial Regulations and Rules, delegation of authority framework, as well as policies, procedures and best practices. Ability to apply the legal and policy framework relating to international procurement in the conduct of in-depth compliance reviews. Ability to synthesize large amounts of complex information into clear and concise summary reports. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

An advanced university degree (Master’s degree or equivalent) in public or business administration, procurement, contract administration, audit, finance, management, economics or a related field is required. A first-level university degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in general administration, procurement, auditing or finance, in an international organization is required. Experience working with procurement cases within a government or within an international organization, such as the United Nations or similar international organization, is required. Experience in conducting training or presentations is desirable. Experience in drafting complex reports and meeting minutes or correspondence is desirable. Experience in supporting procurement compliance bodies or processes within a government or within an international organization, such as the United Nations or similar international organization, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.