The HR Associate works in close partnership with Programme, Operations, and Project teams in the CO, GSSC and the respective teams in the Istanbul Regional Hub and UNDP HQ staff ensuring successful delivery of people services and products meeting the needs of the CO.

• Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
• Provide support and information on corporate strategies, changes in policies, rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlement, assessing the impact of changes and making recommendations on their implementation in the CO.
• Input and support to CO HR business processes mapping and internal Standard Operating Procedures (SOPs) and internal controls in HR, in consultation with unit head and CO management, in line with GSSC services.
• Support timely case submission to GSSC as needed, and proactively follow-up for timely case completion.
• Support to the identification and development of concepts for e-tools to be applied in the management of HR processes.
• Contribute to UNDP being a partner of choice for operational backbone services in the UN system, and to the development of strong client relationships with UN agencies to which we provide Agency services.

Ensures effective administration of human resources  

• Organization of HR recruitment processes for local and international Temporary Appointments (TA) and Fixed-Term (FTA) positions and Personnel Service Agreement (PSA) positions, including from, but not limited to, drafting job description to onboarding. Provision of HR advice on recruitment procedures and technical support to selection processes.
• Preparation of submissions, and coordination of work of the local and central review bodies as appropriate and applicable.
• HR and contract management support to other UN Agencies as applicable.
• Perform general HR support, monitoring and management of Admin/HR, payroll/ Position Administrator and Absence/leave monitoring and Processor etc. in ERP systems as needed.
• Develop and maintain effective tracking files/tools for staff and personnel.
• Administration of the Internship, UNV, roster systems and other personnel programmes for UNDP CO and projects.
• Monitor HR services provided by UNDP to projects and other UN agencies. and submission of cost-recovery charges information for further processing
• Coordinates closely with GSSC to ensure compliance and meeting the business needs of the CO.

Facilitates performance and talent management, knowledge sharing and career development of staff

• Support to the facilitation of the performance appraisal process and related activities and maintenance of the related data.
• Ensures the implementation of the performance planning and appraisal process for PSA and non-staff contract holders in the Country Office and projects.
• Provision of support and relevant guidance in addressing performance-related cases.
• Input and implementation of the Whole Office Learning plan (WOLP) and individual learning plans in consultation with the Learning Committee, Senior Management and other teams/unit heads.
• Support to the continuous rollout and implementation of HR People for 2030 strategy at the country level under the guidance of unit Head;
• Disseminates information related to People 2030 initiatives, participates in People 2030 engagement forums, contributes stories and updates to foster knowledge exchange;
• Provides input to and support the development and implementation of CO plans and strategies for talent management in line with organizational goals.

Ensures conduct of UNDP and UN-related surveys

• Supports the Global Staff Survey (GSS) and acts as focal point as appropriate;
• Facilitates the collection of information for comprehensive and interim local salary and participates in the work of Local Salary Survey Committee(LSSC);
• Collates and disseminates results of GSS and pulse surveys; together with unit head, GSS working group and in consultation with the CO management and Staff Association and provides input to the action plan and ensures its implementation;

Facilitation of knowledge building and knowledge sharing

• Organization of trainings for the operations/ projects staff on HR issues, including induction for newly recruited staff.
• Regular update of the HR section of the CO intranet.
• Synthesis and application of lessons learnt and best practices into CO HR processes.
• Sound contributions to knowledge networks and communities of practice.

Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.

• Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Digital Awareness and Literacy: Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.

Business Development

• Knowledge generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

HR – Recruitment

• Assessment and selection: 
  • Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms;
  • ability to effectively align them with specific recruitment needs.

HR – Compensation /Remuneration

• Payroll Management: Knowledge of and ability to apply mechanisms and tools to collect payroll data, process payroll, and manage payroll reports.
• Managing benefits: Knowledge of and ability to design benefits-related processes, programmes, and tools, including benefit enrolment and amendments.

2030 Agenda: People

• Gender: Gender Mainstreaming