(Senior) Operations Assistant

Job Vacancy | Thursday, August 22, 2024

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of (Senior) Operations Assistant is assigned to the Water and Urban Development Sector Office within the Sectors Group. WUD was established to deliver impactful sector policy dialogues, initiatives, and solutions that advance ADB’s strategic agenda in the region and with ADB’s clients in the water and urban development sector. The WUD Sector Office has three responsibilities: (i) conceptualize, process, and administer financial and technical assistance (TA) operations and deliver knowledge services to clients; (ii) support resident missions in their country engagement, lead technical work on sector diagnostics and country sector road maps, and contribute to business development efforts: and (iii) ensure ADB’s technical leadership externally and internally.

The WUD Sector Office has five sector teams: (i) regional sector team for Central, West, and East Asia region; (ii) regional sector team for Pacific countries and Southeast Asia region; (iii) regional sector team for South Asia region; (iv) practice sector team for emerging areas; and (v) practice sector team for strategy and partnerships.

You will be based at our Headquarters in Manila, Philippines and you will report to designated international staff and/ or senior national staff.

Your Role

As a (Senior) Operations Assistant, you will provide administrative support to WUD activities. You will provide administrative support in project administration, project processing activities related to loans and TA and database management.

You will:

• Prepare and log correspondence and documents for supervisor following set standards. Independently compose and send out routine letters, carefully check documents submitted for approval of the supervisor. Ensure that all incoming mail is logged, properly distributed, and promptly brought to the attention of concerned staff, that outgoing mails/faxes are delivered on time, and an effective filing system is maintained in WUD.
• Ensure the effective coordination of supervisor’s schedule by maintaining calendar and arranging appointments, meetings, travel, and accommodation as specified by the supervisor and in accordance with ADB procedures.
• Ensure accurate updating of event’s database, including knowledge dissemination activities.
• Develop and maintain document files and databases.
• Support preparation of necessary loan/ TA documents and processing of these documents in accordance with ADB quality and procedures.
• Support the preparation and administration of TAs and/or projects for the selection process of consultants, processing of claims, contract variations, internal memos and preparation of TA and Project Completion Reports, back-to-office reports, under the guidance of the international staff and/or project officer.
• Assist international and national staff in the implementation of TAs, loans, and grants.
• Provide back-up support to the Operations Assistant in the latter’s absence or relieve other operations assistant, as necessary.
• Act as mentor to other junior Operations Assistants.
• Perform other duties that may be assigned as reflected in the incumbent’s workplan.

Qualifications

You will need:

• Bachelor’s degree in finance, business administration, public administration, or other fields combined with relevant experience.
• At least 5 years relevant professional experience.
• Good computer skills with sound knowledge of common word-processing, spreadsheets and familiarity with computer system used generally in multilateral organizations.
• Good interpersonal and cross-cultural skills with ability to liaise and work effectively with individuals from different professional and cultural background.
• Excellent verbal and written communication skills in English
• Please refer to the link for ADB Competency Framework for AS 4 to 5.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

· Paid leave (including parental)

· Medical and health benefits

· Life and other insurance plans

· Staff development

· Retirement plan

· Housing and education allowance (if applicable)

Additional Information

This is a fixed term appointment with option to renew for an initial period of three (3) years following Section 3.1 (b) of Administrative Order No. 2.01 (“Recruitment and Appointment’). This appointment is not convertible to a regular appointment. It may be extended on an exceptional basis for a further fixed period at the option of ADB. This appointment is open to internal and external applicants.

This is a re-advertisement. If you have previously applied, you do not need to resubmit an application. Applications received in response to previous posting will be considered together with applications received in response to this advertisement.

1) Multiple positions at various levels may be filled from this opening.

2) Actual position title and level will be based on your qualifications, experience and job scope that will be assigned to the selected candidates.

3) Location – Initial appointment to ADB Headquarters, Manila, Philippines. Some positions may be outposted or strategically assigned in a Field Office.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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