The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve the living standards of the child.

Position: Finance Officer

Location: Aden/Lahj Office

Grade:4b

Contract Length: till Dec 2024 (with a possibility of renewal)

The Opportunity:

The main role of the finance officer is to maintain accurate financial records. The finance officer is responsible for processing of expenditures, payments and the undertaking a range of financial reporting and administrative tasks as well as staff supervision. The officer operates in a team environment and will be expected to work in a collaborative way with colleagues.

KEY AREAS OF ACCOUNTABILITY:

• Accurately record all transactions and ensuring all transactions are properly booked, and to manage the daily mission or base accounting transactions, submitting daily updated Journal to the Finance Coordinator,
• Review and check payments’ supporting documentation for integrity, accuracy and completeness before transaction is approved for payment
• Ensure that filing system for all payment vouchers and supporting documents is maintained and updated
• Ensure that all payments are properly coded to record against active Awards and complete authorization of respective Budget Holder as per SCI Scheme of Delegation.
• Assist FC to strengthen internal controls & internal controls environment.
• Ensure appropriate segregation of duties for each & every financial management task.
• On monthly basis follow-up prepayments (like rent, Internet service etc.) and manage schedule on Financial Management system FMS.
• Assist FC in tracking of all balance sheets accounts on monthly basis and at the end of each award.
• Check on procedure and documentation completeness for purchases (PR, Procurement procedures according to SCI and donor rules and procedures …etc.),
• proceed with the payments and avoiding delays.
• Verify working advance payment and clearances with supply chain and program managers on a weekly basis and making sure the expenses and documentations are following procurement manual and donors’ requirements.
• Support Finance Coordinator in monthly, quarterly & Yearly financial closure.
• Support Finance Coordinator in Audit preparation.
• Carries out other finance, administrative and support duties as assigned by Finance Coordinator.
• Maintain good working relations with banks and money transfer agents to ensure the F.C & F.M always Up to Date with any information, queries or issues that might arise.
• Monitor list of signatories on bank accounts, ensuring availability of cheque books in office.
• Ensure sufficient cash in the bank and ensure that bank accounts are reconciled on a monthly basis.
• Maintain the internal expenditure control system, which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in the accounting system and that claims, and other entitlements are duly processed.
• Establish a good tracking system for advances and ensure that clearance of advances is done on time.
• Responsible for maintaining proper, accurate and complete inventory and fixed assets records.
• Review and monitor partners financial transactions and reports as far as it relates to SCI funded projects and conduct program visits to partners to check accuracy and completeness of submitted documents.
• Implement internal controls and procedures and ensure full compliance with SCI rules, regulations, and policies of financial activities, financial recording/reporting system, accounting processes, and follow-up on audit recommendations.
• Provide support role in audits (internal and external) including preparation of documents for internal, external and donor audits, when necessary.
• Responsible for the archive of financial documents and make sure that all the documents are scanned and prepared according to SCI filling procedures.
• Ensure that reporting position to this post fully comply with SCI policy & procedures and arrange on / off job trainings to grow skills in the Field of financial management.
• Any other duties assigned by the line manager.

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree in finance, accounting, or related field.
• Minimum of 3 years of experience working in a related position, preferably in an NGO
• Knowledge of Yemen laws, and financial reporting requirement for NGOs.
• Fluency written and spoken in English and Arabic.
• Advanced skills in MS Office applications, especially Excel.
• Strong experience in bookkeeping
• Excellent organizational and interpersonal skills, including the ability to develop and maintain strong relationships at all levels.

Application Information:

Please attach a copy of your CV and cover letter with your application and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers/apply.

“Save the Children is an equal opportunity employer. Women are strongly encouraged to apply”