Org. Setting and Reporting

The International Court of Justice is the principal judicial organ of the United Nations. It is composed of 15 judges, elected by the General Assembly and the Security Council. The Court has a twofold role: first, to settle, in accordance with international law, through judgments which have binding force and are without appeal for the parties concerned, legal disputes submitted to it by States; and, second, to give advisory opinions on legal questions referred to it by duly authorized United Nations organs and specialized agencies. The Court is the only principal organ of the United Nations not serviced by the Secretariat and has its own Registry, which provides judicial support to the Court and acts as a permanent administrative organ. The Registry is headed by a Registrar, elected by the Court. The Human Resources Assistant will report to the Associate Administrative and Human Resources Officer under the overall supervision of the Head of the Administrative and Personnel Division.

Responsibilities

1. Administration of staff contracts and Court personnel’s benefits and entitlements: – Carries out on-boarding processes of selected candidates, processes personnel actions (PAs) in Umoja, the Court’s Enterprise Resource Planning (ERP) system, drafts and issues letters of appointment; conducts orientation training; monitors contract expiration dates and processes requests for and takes action on contract extensions; conducts review of staff eligibility for contract conversion. – Processes temporary and permanent staff changes and performs related administrative actions, including those related to inter-agency agreements. – Processes staff benefits and entitlements, including education grant, rental subsidy and others. – Processes personnel actions (PAs) for Members of the Court and ad hoc judges in Umoja, and processes applicable benefits and entitlements. – Processes check-outs and related separation PAs. – Reviews and prepares the submission of documentation to the Pension Fund relating to enrolments, separations and awards for disability benefit. – Advises staff members on entitlements and benefits and processes those entitlements and benefits in the system. – Maintains up-to-date information on the family status of staff members and administers respective dependency entitlements. – Reviews and approves time and attendance requests (maternity leave, paternity leave, certified sick leave, special leave without pay (SLWOP), etc.). – Monitors implementation of and compliance with existing regulations through review of PAs processed in the ERP system, monitors Umoja’s Enterprise Core Component (EEC) reports and staffing tables for a variety of human resources activities. – Advises eligible Court personnel on the Court’s medical insurance scheme and processes related enrolments, including for After-Service Health Insurance (ASHI). 2. Recruitment and placement – Oversees the maintenance of vacancy announcement files and tracks status of vacancy announcements. – Participates in the selection of candidates, including evaluating and screening applications, preparing candidate profiles and conducting roster searches for vacancies. – Acts as HR ex officio member on selection panels; assists in organizing and co-ordinating selection processes and competitive recruitment examinations. – Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and statements of emoluments. – Reviews and processes pre-boarding PAs. 3. Other HR administration duties – Conducts exit interviews for separating staff members and assists them in final arrangements. – Undertakes research on a range of HR-related issues and assists in the preparation of notes/reports. – Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs tasks related to budget preparations; schedules appointments/meetings, monitors deadlines, etc. – Maintains HR-related statistics and prepares periodic reports as required. – Prepares written responses to queries concerning HR-related matters. – Maintains human resources records in both hard- and soft-copy formats. – Trains and supervises new and lower level staff in the Division. – Performs other duties as required.

Competencies

Professionalism: Demonstrates knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting; demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

A relevant degree and/or formal training in human resources/administrative services is desirable. Supplemental training and certification as an ERP HR Partner is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required. The minimum number of years of progressively responsible experience is reduced to five (5) for candidates who possess a first-level university degree or higher. Experience of an ERP system such as SAP or Umoja in the area of human resources management is required. Experience in vacancy management in a system such as Inspira is desirable. Experience working for an international organization is desirable. Experience providing guidance to staff on United Nations Common System Staff Regulations and Rules is desirable.

Languages

English and French are the official and working languages of the International Court of Justice. An excellent command of either English or French (equivalent to UN Level III – Advanced Language Competence) and a full working knowledge of the other language (equivalent to UN Level II – Intermediate Language Competence) are required. An excellent command of the second language is desirable.

Assessment

The assessment of qualified candidates may include a written test and/or an interview.

Special Notice

The Court is an equal opportunity employer and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons with disabilities, to apply to become a staff member. Pursuant to United Nations Staff Rule 4.4, applicable to the Registry, staff in the General Service and related categories shall be recruited in the country or within commuting distance of the seat of the Court, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. However, the present position may be subject to international recruitment and candidates recruited from outside The Netherlands may thus be eligible for such allowances and benefits. If the selected candidate is a staff member from an organization applying the United Nations Common System of Salaries and Allowances, the provisions of the Inter-Organization Agreement concerning Transfer, Secondment or Loan shall apply. The selected candidate may be subject to security clearance, including verification of the information provided and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport, recent performance appraisal reports, and all diplomas listed on their profile when requested. The Registrar reserves the right not to appoint any candidate to the post, or to appoint one at a lower level or on the basis of a modified job description. Applications that are found by the Court to meet the above criteria may be added to a reserve list in case a similar vacancy arises in the future.

United Nations Considerations

In accordance with the ICJ Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with ICJ if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICJ does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICJ are fraudulent and should be disregarded.