The Position:

Under the supervision of the Humanitarian Project Office and the guidance of the Programme Manager for Humanitarian Nexus, the Field Coordination Associate will work in close collaboration with a range of staff in the country office, external partners, and agency counterparts in support of programme delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.

You will report to Head of Programmes.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You would be responsible for:

• Ensure the timely and accurate recording and administratively processing of government and NGO/Implementing partner proposals and requests for direct cash transfers;
• Conducting programme monitoring in the focus districts for cash and supplies and informing team members of the status;
• Help conduct regular spot checks of partners’ projects to assess their financial record keeping, expenditure controls and reporting systems;
• Monitoring and tracking the efficient distribution of supplies that are required for effective program delivery;
• Support the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations;
• Carry out transactions ensuring programme results, activities and programme coding are as per annual work plan (AWP), and making amendments and alterations as per section revisions when necessary;
• Prepare monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results;
• Regularly monitor budgets and financial expenditures of sections by employing applicable tools, keeping supervisor informed and advised on actions for decision and or follow-up;
• Help prepare periodic or ad hoc financial report relating to country office and donors to support the office in optimizing use of programme funds; and,
• Support capacity development activities related to programme development by preparing training materials and participating in exercises.

Qualifications and Experience:

Secondary level education with 6 years of relevant experience. Bachelor’s degree is desirable

Knowledge and Experience:

• Strong experience in humanitarian or development program implementation at national or field level is required.
• Knowledge of project administration, programme/project operations, monitoring and evaluation processes are an asset.
• Strong organizational, planning and prioritizing skills and abilities
• High sense of confidentiality, initiative and good judgement
• Ability to work effectively with people of different national and cultural backgrounds
• High attention to detail
• Good analytical and report writing skills

Languages:

Excellent command of the English language and fluency in Sinhala and / or Tamil.

Required Competencies:

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies:

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Self-management/Emotional Intelligence
• Job Knowledge/Technical Expertise
• Client Orientation
• Knowledge Sharing
• Ensuring Operational Effectiveness and Accountability for Results
• Creating Visibility for the Organization
• Delivering Results Based Programme
• Generating, Managing and Promoting the Use of Knowledge and Information
• Providing Technical Support and System
• Facilitating Quality Programmatic Results
• Creating visibility for the organization

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.