Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

The Opportunity

The Grants Admin & Reporting Assistant role exists to manage the full grants (Contracts & FAD) administration according to organizational outlined policies & procedures and also administrates
the delivery of all documentation that has been agreed upon within the framework of a grants (financial reporting, technical reports, baselines, studies, evaluations, audit documents or any
other relevant documentation). This role services all countries assigned to the cluster.

DIMENSIONS OF THE ROLE
Administrates contractual documents (with donors, consortia partners, implementing partners, National Offices, etc.).
Coordinates with internal stakeholders from BD team and from other teams like Finance and Programmes to assure project documentation is correctly administered and registered
(contractual documents, key assessments, meeting minutes (when applicable), approvals via e-mail, etc.).
Provides guidance on donor compliance to internal stakeholders.
Responsible for delivery and correct registration and deposit of key project deliverables, (Documents) to donors and or National Offices. This includes but is not limited to financial reports,
technical reports, baseline data key studies, project evaluations, audits).
Services business development needs for philanthropic fundraising

The Individual

Essential
• Bachelor degree in areas related to Business Administration, International Relationships,
Development Cooperation, Marketing & Sales, Social Sciences or other related areas.
• A minimum of 2 years of professional experience in administrative roles or related to
grants management.
• Fluency in Spanish and English is a must.
• Outstanding Word, Excel & Powerpoint skills.
Desirable
• Experience with Logical Frameworks

Location: Cluster South America: Ecuador, Peru, Bolivia, Paraguay

Reports to: Cluster Business Development Manager

Grade: 12

Closing Date: September, 5th, 2024

Click for full profile: JD – Cluster BD Admin Reporting Assistant.pdf

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.