Program Management Specialist
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Location:
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Salary:negotiable / YEAR
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Job type:FULL_TIME
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Posted:4 months ago
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Category:Management and Strategy, Project Management
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Deadline:15/09/2024
JOB DESCRIPTION
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian, stabilization and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.
In this context, UNOPS is the Management Agent (MA) of the Stabilization Coherence Fund (SCF) a United Nations Multi Partner Trust Fund that aim to support the ‘’Programme de Désarmement, Démobilisation, Réinsertion Communautaire et Stabilisation (PDDRCS). The SCF is funded by Germany, Norway, Sweden, Netherlands and the United Kingdom; and hosted by MONUSCO which serves as its technical secretariat.
Within the framework of the project in support of the Technical Secretariat of the SCF, UNOPS will recruit a Program Management Specialist to support the Technical Secretariat in the implementation of the activities planned by the SCF. This post incumbent will be recruited and contracted by UNOPS (ICA Modality) and considered as UNOPS staff seconded to the MONUSCO Stabilization Support Unit, specifically dedicated to the conduct and implementation of the SCF under the supervision of the Senior Coordinator of the Stabilization Support Unit (SSU). UNOPS will support the technical secretariat in its fiduciary role by administering the allocations of the funds of the SCF allocated to NGOs. UNOPS’s main focus will be to manage the administrative and financial procedures required to reach the project objectives by NGO partners.
The Program Management Specialist will report to the Principal Coordinator of the Stabilization Support Unit on the daily instructions, notices and guidelines and to the UNOPS Project Manager for administrative purposes and the monitoring of outcomes and deliverables referred to the Job description and will be responsible for the overall management of the projects & programmes within the Technical Secretariat.
Summary of functions:
- Stakeholder Engagement
- Delivery and Performance
- Procedures compliance
- Knowledge Management
Stakeholder Engagement:
- Works with key stakeholders to facilitate the development, implementation, and evaluation of SCF projects; identifies issues to be addressed and recommends corrective actions:
- Ensures effective management of all statutory documentation in relation to the fund management through
- Build confidence with various stakeholders by ensuring effective communication, information sharing and technical awareness raising regarding the SCF procedures.
- Work collaboratively with SSU and other partners to ensure effective field visits for donors and other government and non-government stakeholders:
- Facilitate awareness-raising activities; participates in the development of training workshops, seminars, etc.; participates and makes presentations on assigned topics/activities:
- Support the Technical secretariat to implement programmatic initiatives, ensure effective follow-up and recommend corrective actions.
Delivery and Performance:
- Undertakes regular technical field visits to monitor and ensure visibility of Trust Fund projects in the Mission’s mandated regions, as required.
- Review relevant project documents and interim and final project narrative reports.
- Ensure full and regular monitoring of projects, including timely receipt and review of M&E documents.
- Support the development of plans and tools for monitoring and evaluating project implementation.
- Responsible for the preparation of narrative reports on donor contributions.
- Contributes to the preparation of various written products, e.g. drafting reference documents, analyses, notes, sections of reports and studies, etc.
- Reviews, analyses, and interprets M&E data collection, identifies issues/problems, and prepares preliminary findings.
- Identifies programmatic issues to be resolved and recommends corrective actions; liaises with relevant parties; identifies and monitors follow-up actions.
- Performs other tasks as required.
Procedures:
- Follow the Project Management Cycle and ensure that MONUSCO organizational policy complies with all rules and regulations. On behalf of MONUSCO, contribute to the development of the following plans for approval by the Management Committee
- Maintain critical programme records / documents via any available tools/record.
- Ensure that all Programme activities comply with UNSDG Financial Regulations and Rules (FRR).
- Manage budgets, cash flow and obligations to ensure that deliverables are met, and payments are processed on time.
- In addition to a regular contribution to the Funds reporting, the Program Management Specialist, prepares/participates in various reports, including Highlight Reports, End Stage Reports, the Operational Closure Checklist, and the Handover Report.
- Understand and manage MONUSCO/MPTF/UNOPS pricing policy and related corporate charges as they apply to the Fund.
- Ensure implementing partner capacity is commensurate with funding requirements.
- Understand the structure and approaches of the UN and budget appropriately for personnel.
- Manage and remain accountable for expenditures against the budget (based on accurate financial reports).
- Ensure appropriate measures have been documented in a closure plan to facilitate the transition of operations in the final stage of delivery.
Knowledge Management:
- Actively interact with the PM community to share case studies, lessons learned and best practice.
- Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of FCS performance.
- Complete lessons learned as per reporting format.
EDUCATION
– A higher-level diploma (Master or equivalent) in the field of International Relations, Political / Development Studies, Business / Public, Administration, Project Management or other relevant discipline is required
– A bachelor’s degree in these areas with 7 years of relevant experience is considered as equivalent.
– A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education
EXPERIENCE
– A minimum of at least 5 years of progressive and responsible programme implementation and management.
– ∙Experience of managing government and donor relations while working for an international organization or related experience.
– Demonstrable project management and fiduciary management skills are required.
– Experience in fund management or grant management is required
– Prior experience in supporting or managing implementation of multi-donor fund supported projects would be a strong asset
– Prior related experience in the UN system is an asset
– Experience in the usage of computers and in office software packages is required
LANGUAGE
– Full working knowledge of French and English is essential.
| Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. |
| Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
| Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. |
| Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
| Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
| Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
| Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
| Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Contract type: Individual Contractor Agreement (ICA)
Contract level: LICA-10 ( ICS 10)
Contract duration: Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
- Please note that UNOPS does not accept unsolicited resumes.
- Applications received after the closing date will not be considered.
- Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
- Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
- We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
Located in Kinshasa, DRC the UNOPS Hub in Central Africa covers fifteen countries, including DRC. The office has developed strong working relations with international partners, UN agencies including UN Missions and Governments across Central Africa over the years. It provides technical support and capacity building in strategic development areas including infrastructure rehabilitation and development across health, education, public works, governance/public administration sectors, procurement, project management, amongst others.
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