IDB3385 – Financial, Compliance and Administrative Specialist (Outsourced, Third-Party Contract) – ICD

Role Purpose:

The role is responsible for managing key day-to-day tasks related to financial, regulatory compliance and administrative management of Labuan and global accounts under the Special Operations Office (SOO). This includes financial assessment of non-performing assets, ensuring timely submissions of regulatory forms, managing internal reporting, payment processing, and liaising with key stakeholders such as regulatory authorities, tax advisors, and compliance officers for both Labuan and other jurisdictions and ensuring that all the key matters are addressed appropriately and in time.

Key Functional Accountabilities and Activities:

Regulatory and Compliance Management:

• Coordinate submission of required periodic forms and documents to LFSA and other regulatory bodies in coordination with the consultants.
• Oversee regulatory filings in Malaysia and Labuan with assistance of independent consultants.
• Ensure compliance with AML/CFT regulations and manage relevant documentation.
• Liaise with legal counsel, corporate secretaries, tax advisors, and other consultants on regulatory matters.
• Assistance on other ad hoc tasks related to requests and communications from authorities, regulators, corporate secretary etc.

Financial, Recovery, and Liquidation Management:

• Participate and support in conducting analysis of the NPL portfolio, and discussion with clients and stakeholders.
• Oversee the appointment and management of liquidators for both equity investments /funds and the maximization of asset recovery.
• Contribute to the management of the liquidation process and coordinating with stakeholders.
• Prepare and submit required reports in a timely manner, including provisioning ECL, NPL portfolio status, and annual project reviews.
• Maintaining accurate data and facilitate information sharing across business units
• Managing corporate governance tasks including KYC, AML/CFT and Stakeholder Management (Board, consultants, regulators, etc.)

Board and Stakeholder Management:

• Managing Board members for each entity and coordinating signing of various resolutions and documents required throughout the year.
• Coordinate board meetings for Labuan entities.
• Maintaining and extension of contractual relationships with Labuan legal counsel, trustee, tax advisors, compliance advisors and tax agents etc. required for the above-mentioned tasks.

Administrative Support:

• Prepare internal memos, presentations, and other administrative documentation to support the compliance team.
• Contribute to departmental projects and initiatives as assigned.
• Manage payments and transfers, form submissions, and internal reporting.
• Coordinate with internal departments on cross-functional reporting and administrative needs, ensuring accurate and timely submission of internal reports.
• Other tasks as delegated by the General Manager and Division Manager.

Qualifications/ Professional Experience:

• At least 2 years of experience in financial matters, regulatory compliance, corporate governance, administrative or a similar role, preferably in the financial services, preferably in Banking/Financial Institutions. Any additional years of experience will be considered as an added advantage.
• Bachelor’s degree in Business Administration, Accounting, Economics, Finance, or related field.
• Knowledge of AML/CFT regulations, KYC procedures, Compliance, Corporate Governance
• Strong organizational and time management skills, with the ability to handle multiple projects and deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) for reporting and administrative tasks.
• Excellent communication and interpersonal skills, with the ability to work with multiple stakeholders, including board members, legal counsel, and government authorities.
• Detail-oriented with strong problem-solving abilities and the capability to ensure compliance with all legal and regulatory requirements.

Behavioral and Technical Competencies:

Core Behavioral Competencies:

• Innovation and Initiatives
• Change Management
• Developing People Capability
• Partnership Management
• Strategic Thinking
• Self-Effectiveness

Technical Competencies:

• Financial Assessment
• Regulatory and Compliance handling/management
• Administrative Skills
• Organizational and Time Management Skills

Language Skills:

• Capable of communicating in English and proficiency in Arabic would be preferable.