•     Provide assistance in the development, implementation and evaluation of assigned project: assist in monitoring and analysing programme/project development and implementation; review relevant documents and reports; identify problems and issues to be addressed and propose corrective actions; liaise with relevant parties; identify and track follow-up actions in consultation with the supervisor.
•     Assist in identifying technical assistance needs for capacity building and developing sustainable strategies to reform and strengthen the capacity of Justice and Security Sector in Sao Tomé and Príncipe.
•     Assist the Programme Coordinator on the technical support to be provided to all relevant beneficiaries of the project.
•     Assist in project/programme and/or budget revisions, the preparation and dissemination of costed work plans, terms of references and other related project documentation on justice and security reform in in Sao Tomé and Príncipe.
•     Contribute with substantive support for policy coordination and evaluation functions, including the review and analysis of emerging issues and trends.
•     Contribute to the preparation of various written outputs, e.g. draft background papers, activity’s concept notes, sections of reports.
•     Provide administrative and substantive support to the Programme Coordinator and other team members in preparing and coordinating relevant meetings, workshops, conferences, including proposing agenda topics, identifying and proposing participants, preparing background documents and presentations, handling logistics, etc.
•     Assist in undertaking administrative actions related to the procurement of equipment and services including preparation of purchase orders, contracts for consultants, related payment requests, and monitoring and follow-up on such requests in line with UN financial rules and regulations.
•     Support field missions to locations in West and central Africa where UNODC carries out programme activities, including provision of substantive and administrative support, data collection, etc.
•     Ensure correct tracking of all equipment and fixed assets related to the programme
•     Ensure efficient closure of opened commitments to facilitate timely submission of uncertified financial reports and certified final financial reports.
•     Ensure compliance with team document management (physical and digital)
•     Contribute to administrative tasks (HR, procurement, travel etc.) as required
•     Conduct financial monitoring as required
•     Perform any other work-related duties as required/assigned.

Work implies frequent interaction with the following:

Staff of UNODC in West and Central Africa, UNODC Vienna, UNRCO Sao Tomé, UNDP Sao Tomé (administration, finance, budget, HR) and counterparts in Sao Tomé and Príncipe.

Results expected:

Assists in the provision of reliable coordination of programme/project planning and preparation of activities and general programme support services.  Provide well researched and sound analysis of issues and developments affecting programme/project development, administration and implementation, etc; Provide thorough, well-reasoned written contributions. Provide substantive and administrative support to activities implemented under the programme, including procurement, human resources processes, and travel in line with UN financial rules and regulations. Processes work and requisite follow-up accomplished under some supervision, seeks advice from and/or reporting to supervisor as needed.  Accurately prepares reports.  Consistently applies appropriate policies, guidelines and procedures. Effectively and in a timely manner, liaises and interacts with colleagues and concerned parties internally and externally.

Professionalism: 

Has knowledge and ability to perform a broad range of administrative functions. Is able to apply knowledge of various United Nations administrative, financial rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing: 

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: 

Establishes and maintains productive partnerships with all relevant stakeholders, identifies clearly their needs to develop and implement legal, policy and other responses, ensures continuous dialogue with the stakeholders monitoring the relevant developments and undertaking the necessary adjustments; meets timeline for delivery of technical assistance and other services and products.

Bachelor related field in business or public administration, management, economics, finance, accounting is required.