Project Management Support Intern (Readvertised)
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Location:
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Salary:negotiable / YEAR
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Job type:INTERN
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Posted:3 months ago
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Category:Administration, Project Management
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Deadline:04/10/2024
JOB DESCRIPTION
RBM Partnership to End Malaria
The past fifteen years have seen tremendous gains in reducing the burden of disease and progressing towards malaria elimination. Since 2000, global malaria deaths have been cut by more than half, saving 7 million lives, primarily among children less than five years of age. Expansions in financing, strong political commitments, novel diagnostic and preventative measures, and multi-sectoral coordination have facilitated this progress. Since 1998, RBM Partnership to End Malaria has been central to the global fight against malaria. It has been essential to mobilizing resources and scaling up innovative interventions, putting the world onto a path towards eliminating malaria. The Partnership comprises more than 500 partners committed to end malaria, including malaria endemic countries, their bilateral and multilateral development partners, the private sector, nongovernmental and community-based organizations, foundations, and research and academic institutions.
The RBM Partnership’s Vision is of a world free from the burden of malaria.
The RBM Partnership is based in Geneva and hosted by UNOPS.
Office of the CEO Support :
- Support with liaising with the operations team to process the procurement needs related to Office of the CEO meetings/events.
- Support travel planning for the Office of the CEO, including liaison with Finance/Operations Team on the preferred/possible route, security clearances, liaison with finance on GLA, processing of expense claims, visa applications, arranging of accommodation, transfers as need be, and processing any changes.
- Support in maintaining Office of the CEO contacts and mailing lists.
- Support with dispatching correspondence and e-filing.
- Support with drafting Office of the CEO minutes on a as needed basis.
- Any other Intern administrative support to the Office of the CEO as required.
CRSCP Support:
- Assist in coordinating and setting up CRSPC teleconferencing meetings, including minute-taking and document filing.
- Provide assistance to the CRSPC during event preparations, including drafting and dispatching invitation letters, corresponding with participants, and systematically filing official letters and relevant documents.
- In collaboration with others, support the coordination of consultant travel planning and advice on respective budgeting, as per the Work Plan.
- Provide logistical support for visa applications, hotel accommodations, and flight bookings to the CRSPC Team during their mission and any other events
- Perform additional duties within internship context as required, including general administrative support.
Training components and learning elements
UNOPS highly values interns’ contributions and appreciates the importance of learning during an
internship. UNOPS thus provides a wealth of opportunities for on-the-job training, studying project-
related documents, data analysis and preparation of reports and statistics.
UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship. S/he will have access to a large offering of online training on the comprehensive UNOPS intranet
Participation in missions or training courses
Exposure to UNOPS processes and activities; If mission travel is undertaken, Daily Subsistence Allowance, in accordance with UN policy
Additional comments
This Intern position will have matrix line management: the CRSPC Officer ( direct line management) and the Executive Associate to the CEO (Matrix line management)
The internship comes with no expectations of future employment with UNOPS as a direct result of the
internship. The internship is offered for 6 months. Candidates who are unable to commit to
6 months are requested to not apply.
| Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
| Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. |
| Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
| Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
| Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
| Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
| Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Education
- Applicants must be enrolled in a Bachelor’s or Master’s degree program or be pursuing an advanced university degree, such as a Masters, or be a recent graduate from such studies (within the last 3 years).
- Candidates who have studied or are studying towards university degrees in Business Administration, Governance, Public Affairs, International Relations or any related fields are preferred.
Experience
- English is mandatory. French would be an asset.
Computer Literacy
- Solid computer skills are required. Experience with Google Suite is preferred.
Internship-related experiences
- A minimum of year (1) year of relevant experience is preferred.
- Ability to coordinate at both relevant experience at the national or international levels with responsibility for coordination and/or partnerships is highly desired.
Additional requirements
- Good knowledge of public health issues, with a focus on malaria is an advantage.
- Previous experience with and/or a good knowledge of the development and humanitarian sector/working with the UN, Donors, and NGOs is an advantage.
Contract type: Intern
Contract level: Intern
Contract duration: Six months
Availability to start immediately
For more details about United Nations staff contracts, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx
- Please note that UNOPS does not accept unsolicited resumes.
- Applications received after the closing date will not be considered.
- Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
- Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
- We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
- Geneva, Switzerland is a family duty station.
Terms and Conditions
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
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