To manage the daytoday employee relations, office administration and nonproject procurement matters at the Regional Hub to ensure all issues are resolved in a timely manner in coordination with the HR Business Partner (HRB, Administrative Services Department (AS, Operations Management and Services Division, Decentralization Facilitation Unit Business Partners and Corporate Procurement Decentralization Partner. Act as the local representative for Human Resources Department and Administrative Services Department at the Regional Hub and provide local support in the key HR, Administration and Procurement processes to improve work efficiency and employee morale to enable achieving the Hub’s strategic objectives.
Daytoday Operations:
Supervise daytoday operations of HR and Administration related activities to ensure that work processes are implemented as designed and comply with the established policies, processes and procedures.
HR Policies, Processes and Procedures:
Support HRMD at the HQ in the review of the internal HR policies and procedures and make the necessary recommendations to ensure consistency of practice and compliance with the Governmental and Labour regulations in the Region.
Administrative Policies, Processes and Procedures:
Support ASD at the HQ in the review of the internal Administrative policies and procedures and make the necessary recommendations to ensure consistency of practice and compliance with the practices and regulations in the Region.
Recruitment, Onboarding and Offboarding:
Employee Relations:
Performance Management:
Ensures the proper adoption of HRMD procedures and forms within the Regional Hub in order to guarantee alignment to the Performance Management System.
Learning & Development:
Assist the Hub Manager and the Country Operations Manager in identifying training needs for the Hub employees and ensures provision of appropriate training in a timely manner.
Office Administration:
Supervise timely provision of various administrative services, office supplies, office equipment etc. to enable conduct of business in an efficient manner.
Facilities Management:
Ensure all office facilities like office space, furniture, HVAC System, Electrical System, Telecom System and other facilities are maintained in a timely and effective manner to enable the Regional Hub conducting its business in an efficient manner.
Procurement:
Protocol and Public Relations:
Safety, Security, Quality & Environment:
Ensure compliance to all relevant safety, security, quality, and environmental management policies, procedures and controls across the Regional Hub in order to guarantee employee safety, legislative compliance and a responsible environmental attitude.
Budget:
Participate in the development of the overall administration budget while taking into consideration current and future needs, and monitors the financial performance versus the budget so that the organization is aware of anticipated costs, areas of unsatisfactory performance are identified, and potential areas of cost reduction or performance improvement opportunities are capitalized upon.