All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Role and responsibilities

The purpose of the assistant position is to assist in the daytoday implementation of the HR and administration functions responsibilities.

Generic responsibilities 

• Assist with the implementation of the support function portfolio according to plan of action.
• Ensure proper filing of documents.
• Promote and share ideas for improvement of the support function.
• Perform all administrative tasks to ensure the smooth operation of SD office (office and other suppliers, landlords and cleaners, all other involved persons/entities checking the counters for utilities, correctness of bills for services provided, assist in collection of documents, etc.).
• Assist preparing the office/boardroom for meetings, conferences and other events. Handle catering and other related services.
• Provide secretarial and administrative support to management and other staff.
• Any other duties that will be assigned by Area Manager, Area Support Mangar, HR Coordinator or HR Technical Officer.

Specific responsibilities 

• Sending receiving, distributing and filing incoming and outgoing letters, mail and other documents for the area office.
• Organize and schedule meetings and appointments when and if needed.
• Assist with administrative tasks and provide research and administrative support to departments and individuals, where necessary.
• Assist in arranging travel: train tickets and hotel reservations, conference arrangements and transportation (if neede, maintaining the proper documentation
  and doing the relevant payment reconciliation..
• Receive invoices and verify correctness against orders/contracts/agreements and follow up on where partial deliveries are made until orders are complete.
• Assist with appropriate filing, retrieval, scanning and archiving the administration part in correspondence with NRC filing policy and procedure.
• Assist HR Technical Officer and HR/Admin Officer in adhoc tasks.
• Ensure that the office stationery and office supplies are ordered on time and support in implementing efficient
  management of office supplies and consumables.