The United Nations Development Programme (UNDP) is the UN’s global development network, working in 177 countries and territories. In Bosnia and Herzegovina, UNDP is committed to helping the country through strengthened national and local capacities to carry out political, economic and social reforms and promote development. In the programmatic period 2021-2025, United Nations Sustainable Development Cooperation Framework will guide the work of authorities in Bosnia and Herzegovina (BiH) and the United Nations (UN). Commitment to work together and achieve priorities in BiH is expressed by: The 2030 Agenda for Sustainable Development and selected Sustainable Development Goals (SDGs), future accession to the European Union, the Joint Socio-Economic Reforms (Reform Agenda) 2019-2022, and the human rights commitments of BiH, including other agreed international and regional development goals, and treaty obligations and conventions

As part of the UNDP BiH’s Good Governance’s portfolio, The Economic Governance for Growth Project seeks to contribute to economic growth and entrepreneurship development, improving economic governance and fostering the growth of market-oriented capabilities for a knowledge-based economy

The EGG Procurement Analyst will work under the direct supervision of the Project Manager by performing the tasks listed here-below

The incumbent will be based in UNDP BiH office in Sarajevo.

1. Efficient management of procurement processes for the project
2. Business Process Quality Assurance
3. Facilitation of knowledge building and knowledge sharing within the Project

Procurement activities

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies, implementation of the effective internal control, proper functioning of a client-oriented procurement management system;
• Prepare and draft the procurement documentation of the project including RFQ, RFP and ITB as well as micro purchasing and other direct sourcing when applicable;
• Advise on project procurement activities and sourcing strategies that meet UNDP procurement principles and liaise with relevant corporate procurement entities for advice and follow up in coordination with CO;
• Prepare reports as requested on status of procurement activities;
• Make presentations to national counterparts and other stakeholders on UNDP procurement process and status of specific procurement processes if needed;
• Provide support in elaboration and implementation of cost saving and reduction strategies in project procurement;
• Provide support in implementation of contract strategy for the project including tendering processes and evaluation, contractor appraisal, evaluation, and negotiation of offers, management of the contract and contractor, legal consideration and payment conditions, risk assessments;
• Conceptualize, elaborate, and implement strategic procurement in the project including sourcing strategy, supply selection and evaluation, quality management, customer relation management, e-procurement introduction and promotion, performance measurement;
• Respond in a timely manner to any queries and provide any clarification or progress/status reports relevant to project procurement that may be requested by the project management team;
• Carry out any other tasks that might be required for the implementation of project procurement activities.

Efficient management of procurement processes for the project

• Provide support in market research to identify availability and potential local sourcing of planned procurement activities;
• Identify risks and undertake mitigating actions in close cooperation with project team;
• Conduct timely and proper preparation of procurement plans for the project, establish the deadlines and monitor of their implementation;
• Prepare and submit procurement cases to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP), if required;
• Coordinate with CO’s General Services Unit preparation of Purchase orders and contracts in UNDP’s web management system, as well as creations of vendor profiles.

Business Process Quality Assurance

• Facilitate business processes followed by the Project in line with UNDP regulations and rules, policies and the UNDP internal control framework;
• Monitors risk issue logs ensuring that they are regularly filled in with indicator targets;
• Act as project’ focal point in ensuring that all procurement activities are in line with UNDP standards and procedures;
• Assists in timely reporting;

Facilitation of knowledge building and knowledge sharing within the Project 

• Organization of trainings for staff within the Projects on Programme and Operations Policies and Procedures (POPP)
• Organization of Project knowledge management activities related to procurement;
• Synthesis of lessons learnt and best practices in projects.

Facilitation of gender equality mainstreaming within the Project

• Ensures gender equality mainstreaming in every action related to the projects’ implementation;
• Provides support to Project Manager in ensuring effective gender mainstreaming throughout the project activities, work plans, budgets, reports, research, analyses and, where specifically relevant, analyze in detail;

Institutional Arrangement

The incumbent will report to the Project Manager, as part of the UNDP Local Development Portfolio within the Good Governance Sector

• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
• Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
• Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

• Business Acumen: 
  • Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome
  • Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks
• Partnership Management:    
  • Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies
• Communication: 
  • Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels.
• Negotiation and Influence: 
  • Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations
• Procure-to-Pay:
  • Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations
• Procurement management:
  • The ability to acquire goods, services or works from an outside external source
• Data analysis:
  • Ability to extract, analyse and visualize procurement data to form meaningful insight and aid effective business decision making

• Applicants with a master’s degree in a relevant field of study are not required to have professional work experience;
• Applicants with a bachelor’s degree are required to have a minimum of two (2) years of relevant professional experience in procurement, administrative or project experience at the national or international level

Required Skills:

• Knowledge of general principles of tendering;
• Knowledge of principles of gender-responsive procurement;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism;
• Ability to identify discrimination, address it, and maintain an enabling working environment based on fairness, respect and freedom from any forms of harassment and abuse;
• Understand the language associated with gender, equity, inclusion, and diversity.

Desired Skills:

• Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Knowledge of UNDP tendering procedures.

Languages:

Fluency in English and Bosnian/Croatian/Serbian language