CAFI’s objective is to recognize and preserve the value of the forests in the region to mitigate climate change, reduce poverty, and contribute to sustainable development. This objective will be attained through the implementation of country-led, national scale REDD+ and Low Emissions Development (LED) investment frameworks that include policy reforms and measures to address the drivers of deforestation and forest degradation and promote sustainable development. The CAFI Trust Fund is the principal means to implement the Central African Forest Initiative. It is administered by the MPTF-O, that also provides the Secretariat services.

On November 2, 2021, a 2nd Letter of Intent was signed between CAFI and the Government of DRC. CAFI.  The programming of a new portfolio for the second phase of the partnership started. Meanwhile nearly 200 million US$ of investments are already implemented under the first Letter of Intent since 2016. In this context, CAFI is supporting the DRC government by providing advice to the planning and monitoring of CAFI investments and international technical assistance to strengthen national capacities.

Position Purpose:

The Administration Analyst will play key role in the scale-up of the CAFI presence and strategy in Kinshasa, DRC, supporting the development/implementation of the operational support functions on site, ensuring no disruption of the main processes of the office, working in cross-cutting approach to contribute to agenda of the CAFI DRC team.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions,
teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

S/he will contribute with her/his operational expertise to facilitate programme and project implementation in close collaboration with CAFI DRC team. Participating in inter-agency coordination, s/he will foster a collaborative, client-oriented approach supporting effective communication and cooperation with Headquarters (HQ). S/he ensures a fully accountable, well-managed and results-oriented work environment in the areas of procurement, human resources and operations. Additionally, this position shall extend its work support to countries where CAFI personnel are present.

Ensure effective operational services to the CAFI Field presence:

• Under Management Specialist oversight and in coordination with MPTFO, guide and develop systems to assist the CAFI field staff in proper operational forecasting, procurement planning and logistics management.
• Coordinate through MPTFO and CAFI Geneva team on mobilizing terms of reference for goods and services, supports the selection processes and ensures appropriate contract management support.
• Liaise with UNDP Country Office operations, CAFI team and MPTFO to define accurate specifications and agree on best procurement modalities for the most effective and efficient procurement in accordance with prevailing UNDP procurement policies, procedures and due processes.
• Ensure that evaluations of service providers are completed in the correct and timely manner; and that the associated follow-up actions are implemented.
• Serves as focal point for arranging all aspects related to field presence (travel, logistics, procurement, in-country protocols, cost-recovery, security) in collaboration with UNDP Country Office, CAFI and MPTFO teams and in line with UNDP policies and procedures.
• Serves as focal point for asset management in the local office, in collaboration with UNDP Country Office, CAFI and MPTFO teams.
• Develop tools and mechanisms for effective and efficient monitoring of personnel activities in support of CAFI field related operations.
• Review expenditures in collaboration with the Management Specialist before submission for payment to MPTFO.
• In collaboration with the Management Specialist and MPTFO, prepare and/or update related administrative documentation for final clearance by MPTFO.
• Guide and support in preparing timely and appropriate replies to CAFI correspondence, inquiries, and other requests.
• Facilitate Knowledge Management:

  Support Management Specialist with the establishment of SOPs as related to CAFI field presence.

• Identify, evaluate, synthesize, and document lessons learned and best practices directly linked to operational activities in CAFI Field offices.
• Contribute to the development of knowledge sharing materials and respond to related queries.
• Contribute substantively to knowledge networks and communities of practice within the thematic area of the work implemented.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: None

Core:

Achieve Results: LEVEL 1

• Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1:

• Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1

• Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1

• Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1

• Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1

• Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1

• Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical:

Business Direction & Strategy – Systems Thinking:

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Management – Operations Management:

• Ability to effectively plan, organize and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organisation’s assets into the best results in the most efficient way. Knowledge of relevant concepts and mechanisms.

Administration & Operations – Building, facilities & office space management:

• Knowledge and ability to facilitate the renovation and upgrade of offices including review of complex engineering/architectural drawings; negotiate technical agreements to ensure fully operational building infrastructure and services; design policy & procedure (POPP) for premises and facilities including space standards; manage premises and facilities; validate financial statement notes on leasehold data.

Procurement – Contract management:

• Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

Business Management – Working with Evidence and Data:

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision making.

Business Development – Knowledge Generation:

• Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need.
• Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations