The Organization

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. The Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation (https://alliancebioversityciat.org/ )

With novel partnerships, the Alliance generates evidence and mainstream innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people.

The Alliance a member of the CGIAR Consortium (www.cgiar.org  ) a global research partnership for a food-secure future.

The International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resources integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future. Please visit http://www.iita.org/ for more information on IITA.

About the position

The Driver & Logistics Assistant is part of the Procurement and Logistic team and has the responsibility of managing official vehicles in Nairobi and providing logistics support to the procurement and logistics unit.

Main duties and responsibilities include:

Driver Responsibilities:

·       Drive staff and/or materials to the field and delivery of official documents

·       Monitor and follow-up with garage to ensure efficient servicing of all official vehicles

·       Conduct normal pre-drive checks and ensure cleanliness of official vehicles are maintained

·       Maintain a database of all official vehicles and coordinate allocation of vehicles to staff for official trips

·       Record vehicle mileage details in Excel and send monthly reports to Accounts office.

·       Manage a schedule of vehicle running costs incurred by various projects, and provide a summary report to the Accounts office on a monthly basis

Logistics support:

Assist in the facilitation of the procurement process ensuring that the IITA procurement rules are respected in identifying suppliers and sourcing for quotations.

Liaise with ICIPE Protocol and procurement office for clearance of official shipments ensuring documentation to facilitate the process are in place.

Assist in all areas of Fleet Management in Liaison with ICIPE Transport office as applicable i.e vehicle registration, insurance, maintenance, security, usage monitoring, vehicle ownership transfers and disposal.

Update staff on various emerging Traffic trends in Kenya.

Follow-up with ICIPE on Protocol matters for the organization and its eligible staff – includes handling of visas, work permits, diplomatic identity cards, shipment of personal items for eligible staff etc.

Assist in the filing, following up, recording and sending out of VAT exemption certificates.

Requirements

Qualification and Experience

·       Diploma in Transport & Logistics Management

·       Valid and clean driving license and certificate of good conduct

·       At least two (2) year’s work experience gained in an international organization with good mechanical knowledge and good knowledge of Nairobi and its environs

·       Good computing skills with knowledge of MS Office applications, particularly MS Excel

·       Good written and oral communication skills

·       Courtesy, tact and the ability to work effectively in a multi-cultural background.

Personal Attributes

• Ability to work independently with minimal supervision, but also participate as a team member in accomplishment of duties.
• Strong ability to co-ordinate, prioritize and organize workload; take initiative and work under pressure.
• Positive attitude, courteous and strong service orientation.
• Ability to work in a multi-cultural environment.
• Commitment to IITA’s mission and core values.

Benefits

Terms of employment

This position is a nationally recruited position based in Nairobii, Kenya. The initial contract will be for One (1) years subject to a probation period of three (3) months and is renewable depending on performance and availability of resources.

This position is graded at BG04, level, with a minimum basic salary Kes 99,903 in a scale of BG01 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to insurance, retirement plan, staff training and development, paid time off and flexible working arrangements.

The Alliance Bioversity-CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities.

Applications

Applicants are invited to visit https://alliancebioversityciat.org/careers to get full details of the position and to submit their applications. Applications MUST include reference number REF: 103980 Driver & Logistics Assistant as the position applied for. Cover letter and CV should be saved as one document using the candidate’s last name, first name for ease of sorting. The Alliance collects and processes personal data in accordance with applicable data protection laws.

Applications closing date: 8^th November 2024

Please note that email applications will not be considered.

Only short-listed candidates will be contacted.