Head – Contributions Unit – MTBF(P4) – Vienna (1 Position)
JOB DETAIL
Organizational Setting
The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.The Finance and Accounting Section maintains and monitors all accounts for the IAEA, monitors and reports on the receipts of assessed and voluntary contributions, and prepares the IAEA’s financial statements and other reports to the governing bodies and Member States and supports the control environment related to financial reporting.
Main Purpose
Reporting to the Section Head, the Unit Head (Contributions) leads the Unit’s staff and coordinates with team members and internal/external counterparts ensuring overall integrity, accuracy and completeness of reporting on all types of contributions to the IAEA. The Unit Head ensures the proper application of the Financial Regulations, Financial Rules and established procedures to the transactions under the remit of the Contributions Unit. She/he monitors the assessment, collection and reporting of contributions. She/he is responsible for ensuring the IAEAs annual financial statement amounts and disclosures relating to International Public Sector Accounting Standards (IPSAS) non-exchange transactions are complete and accurate. She/he contributes knowledge of best practices and background research to the development of policies and procedures.
Role
The Unit Head is: (a) a team player and team leader, working together with and supervising the work of other members of the Unit to ensure accurate, timely and efficient processing, accounting and reporting of contribution related transactions; (b) a focal point for staff members throughout the IAEA and external counterparts, providing advice and guidance to facilitate these transactions; (c) an adviser to the Section Head and Division Director on all issues relating to assessments and voluntary contributions of Member States and other donors; (d) an expert in the use of Oracle Grants Accounting with respect to the Contributions Unit business processes, € a change manager/agent leading less complex, and participating in significant, change initiatives and promoting the adoption of best practices, and (f) a focal point for the Internal Controls Over Financial Reporting (ICFR) for the Contributions-related processes.
Functions / Key Results Expected
– Supervise the administration of establishing the base rate and assessing/invoicing, accounting and reporting of assessed, voluntary and other contributions. Ensure that all contributions reports, including related Financial Statements are complete, correct and in conformity with the Financial Regulations, Financial Rules and established policies. Develop relevant guidelines for use of the Contributions Unit staff.
– Prepare and coordinate in-house clearance and issuance of contributions documents for General Conference, Board of Governors, and various Committee and Working Group meetings. Solicit and monitor pledges for voluntary contributions to the Technical Cooperation Fund during the General Conference.
– Be aware of and review impact of all relevant General Conference and Board resolutions and decision. Keep up-to-date with the activities of the Board of Governors and various Working Groups and Committees and respond to special requests by Member States related to contributions.
– Initiate, build and maintain partnerships and communication with delegations of Member States. Ensure trust by the Member States and other donors in the contributions data provided by the IAEA, by consistently providing timely and accurate information.
– Take a proactive role in identifying emerging issues where the Unit could make a contribution to improving the effectiveness and efficiency of process and policies.
– Ensure that adequate reviews related to financial transactions processing are in place.
– Keep up-to-date with best practices in accounting policies and practices related to IPSAS non-exchange transactions, both within the UN Common System and with other organisations that have implemented IPSAS. Provide guidance and support to staff on relevant IPSAS related non-exchange transitions policies and practices to ensure compliance.
– Review the work of Contributions Associates for accuracy and correctness.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate. |
| Achieving Results | Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned. |
| Teamwork | Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility. |
| Planning and Organizing | Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis. |
| Judgement/decision making | Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules. |
| Technical/scientific credibility | Provides guidance and advice in his/her area of expertise on the application of scientific/professional methods, procedures and approaches. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Finance | Accounting | Knowledge of an internationally recognized set of accounting standards required. Sound understanding of accrual accounting. |
| Finance | Enterprise Resource Planning (ERP) system | Hands-on experience in the use of Oracle or similar Enterprise Resource Planning (ERP) system required. |
| Finance | Finance Principles and Practices | Strong knowledge of financial, accounting and internal control matters in the international public sector required. |
| Finance | International Public Sector Accounting Standards | Knowledge of and experience with IPSAS an advantage. |
Qualifications, Experience and Language skills
Master’s Degree – Advanced University degree in finance, accounting, business administration or directly related field. A Bachelor’s degree in the same fields with two additional years of relevant experience may be considered in lieu of advanced university degree.
Professional accounting certification from a recognized accounting body (e.g. ACCA, CA, CPA, CMA) an advantage.
Minimum of seven years of relevant experience in finance and accounting, at least two of which in an international environment.
Experience in a supervisory role.
Experience in drafting various policy and procedure documents.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $77326 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 46241*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
