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UNDP contributes to public health and development partnerships through collaborations with the Global Fund to Fight AIDS, Tuberculosis and Malaria (the ‘Global Fund’), Roll Back Malaria, Stop TB Partnerships, and special programmes on human reproduction and infectious diseases that disproportionately affect poor populations.  As part of its wider engagement with the United Nations, the Global Fund has partnered with UNDP since 2003 to ensure that grants are implemented, and services are delivered in countries facing complex challenges. The partnership focuses on three closely linked areas of work: implementation support, capacity development, and policy engagement.

For implementation support UNDP serves as an interim Principal Recipient (PR) (currently in 25 countries) in a variety of settings including countries that face capacity constraints, complex emergencies, poor governance environments, political upheaval, or donor sanctions. It does so upon request by the Global Fund and/or the Country Coordinating Mechanism (CCM) and when no national entity is able to assume the role at the time. UNDP’s role as PR is an interim arrangement until national entities can assume full responsibility for implementation and the capacity of national partners (Government and CSOs) is also strengthened to ensure long-term sustainability of health outcomes.

The Pacific Islands Regional Multi-Country Coordinating Mechanism (PIRMCCM) has entrusted the United Nations Development Programme (UNDP) to serve as the Principal Recipient for GC7 grant cycle from the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund). The three-year (2024- 2026) grant cycle aims to strengthen national responses to HIV and tuberculosis (TB) in the Western Pacific region.
The Multi-Country Western Pacific Integrated HIV/TB Programme supports national and regional efforts across 12 Pacific islands countries (PICs): Cook Islands, Fiji, Federal State of Micronesia, Kiribati, Republic of the Marshall Islands, Nauru, Niue, Palau, Samoa, Tonga, Tuvalu and Vanuatu to scale up and improve the delivery of human immunodeficiency virus (HIV) and tuberculosis (TB) prevention, treatment, care and support services, with special attention to key and vulnerable population groups, and to mitigate against the emerging emergency health risks.

The programme objective is to:

1. strengthen comprehensiveness and quality of HIV prevention, treatment and care service-delivery models with a view to programmatic sustainability.
2. provide early rapid and quality diagnosis of TB, DR-TB and comorbidities with specific focus on hard to reach, vulnerable groups across 12 Pacific Island countries.
3. sustain high quality treatment for all forms of TB including drug-resistant TB and HIV-related TB with patient support; and 4) build up the resilience of healthcare systems, including community systems, to deliver integrated people-centered models of HIV and TB care.

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

• Full assistance on compliance with UNDP rules, regulations, and policies of financial activities, financial recording/reporting system, support in the preparation for Principal Recipient (PR) and Sub Recipient (SR) audits, and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client oriented financial resources management system.
• Full assistance in finance processes, mapping and elaboration of the content of internal Standard
  Operating Procedures in Finance in consultation with office management, Pacific Centre and JOC.
• Support management of Programme assets and inventory as in line with UNDP rules and regulations.

Supports administration of budgets and reporting functioning focusing on achievement of the following results:

• Supporting the completion of Project Registration and Budget Revision (BR) in Quantum.
• Supporting the completion of Expenditure Correction and adjust General Ledger Journal Entry (GLJE) in Quantum.
• Regular monitoring and review of the submitted quarterly financial reports from the SRs.
• Timely preparation of monthly disbursement as review the submitted Funding Authorization and Certificate of Expenditures (FACE) Form from the SRs.
• Regular monitoring of the SRs fund balance and provide update reports to the Finance Analyst and GF Programme Analyst for further analysis.
• Supporting the preparation of any other adhoc financial reports as required by the Global Fund.

Provides accounting and administrative support to the Programme Finance Unit focusing on achievement of the following results:

• Supporting the maintenance of contribution receivable according to the signed agreement with the sponsor (the Global Fund) in order to ensure timely collection.
• Recording received contribution to the GF programme project account.
• Timely upload contribution contract to Database Management System (DMS) and monitor REV_DPn (revenue) in Quantum.
•  Verification and approval of new vendor set-up in Quantum   to ensure correctness and completeness of data, and proper supporting documents, especially for vendor’s bank information.
• Coordination of periodical audit of SRs as required by UNDP and Global Fund including following up with SRs on audit recommendations to ensure that the recommendations are properly followed.
• Proper control of the supporting documents for payments, review of financial reports for activities implemented by SRs.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum; travel claims, Monthly Payment Orders (MPOs) and other entitlements are duly processed.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Timely corrections and adjustment through General Ledger Journal Entries (GLJE) or Accounts Payable Journal Voucher (APJV) for accounting entries relating to works under responsibilities and when required.
• Use, retrieve, reconcile and update the finance related databases to ensure accurate and accessible information regarding the payments of SRs and suppliers.
• Full support to SRs and Implementing Partners to ensure consistency of the monthly/
  quarterly/biannual financial report and disbursement request and the budget execution.
• Timely consolidation of the Local Fund Agent (LFA) quarterly spot-checked report for submission to the Finance Analyst for further analysis

Supports proper Programme cash management functioning focusing on achievement of the following results:

• Being an alternate to Finance Analyst as primary contact with SRs on finance related matters.
• Timely and accurate preparation of cash reconciliations for GF Programmes and regular report on the programme cash status to the Finance Analyst and Programme Analyst.
• Timely preparation of monthly cash flow forecast for review and approval by the GF Programme Manager and Finance Analyst.
• Liaison with SRs and implementing partners to obtain estimate of their cash requirements.

Handling payment process for the UNDP managed GF Multi-Country Western Pacific grants, focusing on achievement of the following results:

• Timely and accurate payments with full compliance with UNDP rules and regulations.
• Timely and efficient support on the direct payment (if there is any) to LTA and national suppliers and in country programme on the purchase of equipment i.e. health and non-health products as indicated in the Procurement and Supply Management Plan.
• Process improvement identified and carried out, wherever possible, in order for better efficiency and effectiveness.
• Inquiries relating to payment being handled effectively and with client-oriented attitude.

Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

• Full support to the Finance Analyst on the organization of finance trainings for the relevant staff of the GF programmes.
• Full support to the Finance Analyst on the synthesis of lessons learnt and best practices Global Fund Programme finance related matters.
• Sound contributions to knowledge networks and communities of practice.

Perform other relevant duties as required by Programme Manager and Finance Analyst

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

• Effective Decision Making. Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources

Operations: Administration, Finance, HR, Procurement, IT and Security (Finance)

• Accounting (General). Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
• Audit risk management. Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved
• Audit (General). Understands how regulations and professional standards in internal and external audit underpin audit work in the public services. Understands the key stages of audit work, including planning, documentation, testing and reporting. Ability to examine and verify accounts and records. Understands wider mechanisms for assurance and scrutiny. Understands the law and best practice relating to antibribery and corruption controls and the fraud risks faced by public bodies.
• Budget management. Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
• Financial reporting and analysis. Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector; Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring; Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.
• Financial Risk Management. Ensures financial resilience through proactive assessment of risk implementation of controls and taking mitigating action; Understands risk and reward in relation to collaborative and commercial projects; Ensures a culture of positive risk management