Organizational Setting

Under the GCF Readiness and Preparatory Support Programme, the FAO Regional Office for Asia and the Pacific (FAO RAP), in collaboration with six countries of Southeast Asia, will implement a three-year project of strategic regional action entitled “Agriculture Sector Readiness for enhanced climate finance and implementation of Koronivia Joint Work on Agriculture priorities in Southeast Asia”. The countries included under this collaborative project are: Cambodia, Lao PDR, Malaysia, Philippines, Thailand and Vietnam. The project will be implemented in close coordination with the respective NDAs and the Ministries of Agriculture through the ASEAN Climate Resilience Network focal points of each participating Southeast Asian country. This regional project will build capacity to access climate finance for the agriculture sector and create opportunities to scale promising models at national and regional levels. The project will also enable countries to share experiences and co-create proposals for sector specific climate action at the regional level with public and private sector climate and agriculture finance experts. Investment plans will focus on facilitating farmer’s access to capacity to access capacity, resources and finance to address climate change risks.

A regional project team and six country based national project teams will be established for the effective implementation of the project. While the regional project team will oversee project implementation progress and maintain communication with the rest of the PMU to ensure a smooth flow of work, the national project team will lead the implementation of the project activities in the country and coordination for the regional activities.

This Vacancy Announcement is seeking for an Administrative Assistant who will base at the Department of Crop Production (CPD) of the Ministry of Agriculture and Rural Development of the Government of Viet Nam to provide administrative assistance to the National Project Coordinator who also bases at CPD. The position may require some field visits in the project coverage areas.

Reporting Lines

The Administrative Assistant will work under the overall supervision of the FAO Representative and the direct supervision of Assistant FAO Representative (Programme). Additionally, s/he will work in close coordination and cooperation with the National Project Coordinator, the FAO Viet Nam project staff and operational partners at country level.

Technical Focus

Administration, procurement and logistics

Tasks and responsibilities

The Administrative Assistant is expected to provide administrative assistance to the National Project Coordinator and MARD-CPD.
Most specifically, the s/he will undertake the following tasks:
•    Support MARD-CPD in preparing correspondences and/or letters to related agencies and ministries as needed;
•    Support MARD-CPD in following up with relevant agencies and ministries for their participation in the project activities, collecting and compiling their comments/inputs for the finalization of the project’s documents;
•    Provide logistic supports for the organization of workshops (where needed) for the consultation and finalization of the project’s documents;
•    Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements    

•    University degree in administration management, crop production, climate change, environment or related fields.
•    At least 5 years experience and good knowledge of the functioning of development projects in Vietnam, ideally in environment and/or agriculture sectors.
•    Working knowledge of Englis.
•    National of Viet Nam or resident in the country with a valid work permit.

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Selection Criteria

•    Familiarity with the structure and functioning of relevant Government institutions, especially MARD and provincial Governments.
•    Familiarity with the institutional landscape of international cooperation agencies, national and international NGOs and national/local civil society organizations.
•    Good command of computer skills (MS Word, Excel, Power point, Internet)
•    Knowledge of the administrative policies and procedures of the Vietnamese Government and United Nations.
•    Effective communication skills that emphasize teamwork.