The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

SUMMARY OF THE POSITION

The purpose of the position is to ensure compliance with Plan’s corporate systems and to generate data for routine monitoring processes. The role contributes to strengthening the MERL function of the country office and providing relevant support to the MERL Manager for effective and efficient monitoring, evaluation, research and learning.

DIMENSIONS OF ROLE

• Responsible for corporate systems management System Application Product (SAP), System Application Product Business Intelligence (SAP BI Online), Program Monitoring, Evaluation, Research and Learning (PMER), Telerivet Feedback System, KoboCollect, Evaluation & Research tracker, Program library) and for data quality control in MERL databases
• Supports high-quality MERL through the provision of information and learning from corporate systems
• Member of Country Office MERL unit
• Does not line manage another person.
• Flexibility to anticipate and resolve challenges within the operational context

Accountabilities

1. Availability of high-quality data from corporate systems and databases for planning and monitoring

Activities

• Support planning and monitoring of the Country Strategy (CS) and projects through information generated from corporate systems and databases
• Manage SAP-Program module/other cooperate systems to ensure consistency and integrity of data for reporting;
• Ensure SAP, PMEL, Telerivet, KoboCollect, and other cooperate systems have quality databases
• Effectively manage the Telerivet Feedback System to allow feedback from community participants and other stakeholders. Also, analyse these feedbacks for effective programming.
• Provide training and technical support on the corporate systems to staff
• Review projects entered in SAP/PMERL and other cooperate systems for quality compliance
• Monitor project outputs via SAP/PMERL/KoboCollect and other cooperate systems and prepare reports about projects at risk
• Lead the development of databases for indicator tracking in sponsorship and grant projects
• Support database management for sponsorship and grants projects
• Develop and manage the Geographic Information System(s) (GIS) for program data

2. Improved planning and data quality control in evaluation and research (E&R) projects

Activities

• Upload the annual Evaluation and Research (E&R) plan to the E&R tracker and Plan Library after approval from program management
• Implement key Knowledge Management (KM) strategies to make sure that every as aspect of the work adheres to Plan International Sierra Leone KM principles and guidelines.
• Control confidentiality, security, storage and destruction of data collected during E&R initiatives in line with the global E&R standards
• Provide regular reports on the E&R tracker and program library status

See full job description of the role.docx

Location: Country Office / Freetown

Type of Role: Monitoring Information System Coordinator

Reports to: M&E Manager

Grade: Level 13

Closing Date: 21st November, 2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.