IOM : Programme Assistant
JOB DETAIL
Under the direct supervision of the National Project Officer (Sef Ples Blong Yumi Phase 2) and the overall supervision of the Head of Disaster Resilience and Climate Change Unit, with support and oversight from the Resilience, Climate Change and Durable Solutions Coordinator in the IOM Vanuatu Country Office, the Project Support Officer will provide key support to the Sef Ples Blong Yumi Phase 2 project, contributing to its effective coordination and implementation. The Project Support Officer will work in close collaboration with the National Project Officer, the National Disaster Management Office (NDMO), relevant government ministries, provincial governments and stakeholders, clusters, Australian Humanitarian Partnership (AHP) partners, and community stakeholders to strengthen disaster preparedness and evacuation procedures in Vanuatu.
- Project Support & Implementation:
- Support the National Project Officer in the implementation of the Sef Ples Blong Yumi Phase 2 project, ensuring timely and effective execution of activities as per the work plan and grant agreements. This includes assisting with financial, logistical, administrative, and technical aspects, in compliance with IOM and donor requirements.
- Assist in monitoring project implementation, documenting progress, and evaluating results. Support the identification and addressing of any deviations or bottlenecks.
- Support the preparation and dissemination of project reports in accordance with IOM procedures and donor requirements.
- Technical Support & Capacity Building:
- Provide support to project staff, consultants, and contractors as guided by the National Project Officer.
- Assist in reviewing and amending approaches to displacement data collection, analysis, and usage in disasters, working with relevant national authorities and IOM’s regional data team to improve Vanuatu’s national displacement data framework and information management system. This includes supporting the development of appropriate indicators, tools, referral processes, and an online data storage and analysis system.
- Support the training of relevant government and non-government offices on the use of the information management system.
- Assist in the update, translation, design, and dissemination of the national Evacuation Centre Management Training Toolbox.
- Support the planning and delivery of capacity-building activities for project staff, partners, government officials, and community members on evacuation management and disaster preparedness.
- Cluster Coordination & Support:
- Provide support to the NDMO in the Displacement and Evacuation Centre Management (DECM) Cluster, including assisting with the facilitation of regular cluster meetings.
- Support the DECM Cluster members and partner clusters in developing DECM Cluster Standard Operating Procedures, including strategies for extended displacement contexts, and support the development and delivery of training on the SOPs for national and provincial stakeholders.
- Assist NDMO in the decentralization of the DECM Cluster, establishing provincial working groups and training provincial stakeholders in cluster coordination and displacement data information management processes.
- Collaboration & Communication:
- Support stakeholder engagement at the national and regional levels with NDMO, government entities, implementing partners, UN agencies, civil society, customary authorities, donors, and other stakeholders to ensure effective collaboration and synergy.
- Contribute to project communications and visibility, including assisting in developing awareness-raising materials, press releases, website updates, social media posts, and other relevant information-sharing products, ensuring donor visibility is regularly prioritized.
- Emergency Response & Other Duties:
- During emergency response operations, support IOM Vanuatu’s disaster response efforts.
- Participate in the preparation of project proposals, concept notes, and other planning documents as required under the Disaster Resilience and Climate Change Unit.
- Perform other duties as assigned.
- Undertake duty travel as required for project implementation, monitoring, and coordination.
Education:
- Bachelor’s degree in a relevant field such as International Development, Disaster Management, Humanitarian Affairs, Social Sciences, or a related discipline.
- Or Diploma with at least two years of relevant professional experience.
Experience:
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- Experience in project support, preferably in the context of disaster risk reduction or humanitarian response.
- Experience working in humanitarian response operations is an advantage.
- Experience in data collection and data management.
- Experience in liaising with governmental authorities, national/international institutions, UN agencies, and non-governmental organizations is an advantage.
- Experience in community engagement and capacity building is an advantage.
Skills:
- Good knowledge of disaster preparedness, evacuation management, and displacement issues.
- Understanding of humanitarian affairs and dynamics, and disaster governance structures and procedures in Vanuatu is an advantage.
- Understanding of disaster data and information management processes.
- Good coordination, communication, and interpersonal skills.
- Ability to work effectively in a team and independently.
- Proficiency in Microsoft Office applications, including Excel.
- Proficiency in GIS software is an advantage.
- Good writing skills.
IOM’s official languages are English, French and Spanish.
Proficiency of English and Bislama required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
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