Senior Program Associate, Migration, Washington D.C.

Position Description

About PADF 

The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all. We work across Latin America and the Caribbean to make our region stronger—more healthy, peaceful, just, inclusive, resilient, and sustainable for current and future generations. For over 60 years, we have served the most vulnerable communities, investing resources throughout the hemisphere. We partner with and enable civil society, governments, and the private sector for the greater good of the region.

Position Overview 

The Pan American Development Foundation is recruiting a Senior Program Associate for its headquarters office in Washington D.C. to assist in the implementation of a portfolio of projects in the thematic area of Migration.

Reporting to the Program Manager, the Senior Program Associate will be required to support various tasks and assignments, including day-to-day project management duties, budget management, monitoring, evaluation, and learning, communication and outreach, proposal development, and other assigned tasks. The Senior Program Associate will work closely with the Program Manager and the rest of the projects’ teams to support day-to-day implementation of activities and provide technical input to participant organizations.

Essential Duties and Responsibilities 

Program Management:

• Support the delivery of a complex/challenging project (and/or multiple projects), all program management efforts, including report writing and budget tracking of program activities and outputs, with guidance.
• Monitor and report on progress against project deliverables and outputs.
• Assist with the review and analysis of documents and information received from partners and/or field teams.
• Document and draft new methodology, process, procedures and guidelines.
• Assist in the tracking of sub-partners’ performance, providing feedback, guidance and assistance as needed to ensure successful program implementation.
• Support the maintenance of accurate business data on PADF databases and systems, following internal PADF program administrative procedures.

Finance:

• Prepare and process payments.
• Apply project cost management techniques to work planning, budgeting and the monitoring of expenditures.

Communications and Compliance:

• Liaise with other programs, finance, and administrative teams within the organization and contribute to the organization’s overall inter-departmental effectiveness.
• Support communications efforts for projects and for institutional visibility, including creating content, supporting the development of communications plans, and proactively identifying opportunities to raise PADF’s profile in the various regions.

Documentation and Support:

• Assist in ensuring that all program documentation is current and complete.
• Support projects as needed with correspondence, research, news monitoring, and other tasks as assigned.
• Support proposal development processes as needed.
• Travel to projects in Latin America and the Caribbean as required.

Competencies 

• Analytical Thinking – Identifies problems, extracts key information from data and develops workable solutions for the problems to test and verify the cause of the problem and develop solutions.
• Communication – Respectfully listens to others to gain a full understanding of issues; comprehends written material; presents information in a clear and concise manner orally and in writing to ensure others understand his/her/their ideas; appropriately adapts his/her/their message, style, and tone to accommodate a variety of audiences, educational levels and disciplinary backgrounds.
• Continuous Improvement – Must be able to measure and improve or upgrade work methods, procedures and systems and decrease costs to improve the quality and cost efficiency of services and products delivered to customers.
• Organization – Ability to structure, systematize, standardize, and institutionalize policies and processes across geographies and cultures. Attention to detail.

Personal Characteristics 

• Diplomacy – Ability to build and maintain excellent interpersonal relationships across the organization and be an effective influencer.
• Flexibility – Willing and readily accepts new responsibilities and adapts well to changing situations, procedures and priorities. Open to and eager for process and practice improvements.
• Learning Agility – Learns fast and in multiple ways and applies new learning to create new and better ways for the organization to deliver services.
• Team Player – Actively contributes to their group to complete tasks, meet goals or manage projects. Actively listens to their coworkers, respects ideas and aims to improve the product or process at hand.

Qualifications 

Required 

• Bachelor’s degree in international relations, political science, public policy, economics, or a related field.
• Two to three (2-3) years of work experience in international development, migration, disaster management, democracy and human rights, or related field.
• Program management and implementation experience, including grant coordination with other organizations, budgeting/financial management, monitoring, and evaluation.
• Knowledge of U.S. Government and other donor funding and familiarity with regulations applicable to Cooperative Agreements.
• Superior oral and written communication skills in both English and Spanish.
• Exceptional writing skills to effectively prepare clear and concise reports, strategies, and/or proposals.
• Proficiency in Microsoft Office.

Desirable 

• Experience working with donors, such as PRM or UNHCR.
• Experience contributing to project proposals.
• Experience in working with local communities, civil society partners, and government officials is highly desired.
• Portuguese and/or French is a plus.
• Knowledge and proficiency in systems like PowerBI, SharePoint, and Unit4 or similar software.

Salary Range: $60,000 – 66,000.

A candidate’s salary is determined by multiple factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, and internal organizational equity.

More About PADF 

PADF is an independent 501(c)(3) nonprofit organization established by the Organization of American States (OAS) in 1962. www.padf.org

PADF’s core values. “H-E-A-R-T” = Honesty, Excellence, Accountability, Respect, and Teamwork.

Diversity. PADF is strong because we are diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. PADF does not discriminate based on ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of cultures, languages, socio-economic backgrounds, and perspectives on the world.

PADF is committed to safeguarding employees and those we serve, addressing inappropriate behavior, discrimination, and harassment. We take an intersectional approach, promote gender equality, and follow our Global Code of Conduct emphasizing our H.E.A.R.T. values. The code covers various aspects, including anti-trafficking, PSEAH (Protection against Sexual Exploitation, Abuse and Harassment), whistleblowing, and online safety. 

PADF is an Equal Opportunity Employer

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements