Org. Setting and Reporting

This position is located in the United Nations Military Observer Group in India and Pakistan, Islamabad. The Finance and Budget Assistant reports directly to the Chief of Mission Support and is responsible for managing the Budget Unit in its delivery of strategic planning support and business intelligence, providing advice to operational counterparts and leadership on financial resourcing and stewardship and organizational performance of the mission in line with mission priorities.

Responsibilities

Assists with the preparation of cost estimates and budget proposals, in terms of mission’s resourcing requirements such as staff and non-staff requirements, including programmatic aspects; assist, review and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs. – Plans and oversees the preparation, review and finalization of budget performance reports in compliance with the Legislative requirements and recommendations and Controller’s instructions; review and ensures valid variances between approved budgets and actual expenditures. – Prepares inputs to the UN’s legislative processes for consideration of mission financing requirements by FBFD, Controller’s Office, the Advisory Committee on Administrative and Budgetary Questions (ACABQ) and the Fifth Committee of the General Assembly. – Administrates the allotments of the mission in line with the updated policy on administration of allotments including advise, guidance and approval of redeployment/reallocation of funds in line with implementation of planned and/or prioritized activities. – Ensures the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to mission management for decision making; provide support and guidance to fund center/program managers on budget implementation and corrective actions where necessary. Assist with reviews and finalize the performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditures. Draft reports for intergovernmental bodies and management on budgetary issues, and correspondence. • Provide substantive support at meetings and before legislative and expert bodies on matters related to Results-Based Budgeting frameworks and its related resources, and budgetary issues. • Coordinate and review responses to queries raised by the legislative bodies. Prepares Budget dashboard to facilitated monitoring and decision-making. Provides training and guidance to mission staff on budget formulation and preparation. Performs other duties as assigned.

Competencies

Professionalism: Knowledge in the preparation/consolidation of budget requirements and planning. Knowledge in drafting responses to questions formulated by legislative bodies (e.g. ACABQ, Fifth Committee). Ability to explain budget concepts and practices to non- budget staff. Ability to use ERP (SAP-UMOJA) for the management of budget as well as to run BI or Power BI reports. Practical knowledge of the Organization’s financial regulations and rules as well as accounting policies and budget practices. Ability to use data analytics tools to help mission management make informed decisions, identify trends, and improve Budget performance. Ability to extract, interpret, and analyses a wide variety of data and to resolve data discrepancies and other problems. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages; from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed. Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to clients.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

A technical or vocational certificate in business administration, accounting, finance, budgeting, or equivalent is required.

Work Experience

At least eight (8) years of progressive experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or financial management is required. Relevant experience in budgetary and financial administration working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) – or similar international organization or non-governmental organization in a conflict or post conflict environment is required. Knowledge of UN financial rules and regulations is required. Experience in the drafting or assisting in the drafting of responses to questions from the ACABQ and 5th Committee is required Hands-on experience on financial ERP systems (i.e. Umoja) is desirable. Knowledge of Business Planning and consolidation (BPC) platform or Results Based Budgeting (RBB) in peacekeeping or special political missions is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required; and working knowledge of French and Spanish is desirable. Knowledge of another official United Nations language is an advantage.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

Staff members appointed to the current position may be required to submit a financial disclosure statement upon assignment or appointment and annually thereafter. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31st August 2024, are strongly encouraged to apply: Angola, Belize, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Grenada, Guinea-Bissau, Kiribati, Lao People’s Democratic Republic, Liechtenstein, Marshall Islands, Nauru, Palau, Papua New Guinea, Qatar, Sao Tome and Principe, Timor-Leste, Tuvalu, United Arab Emirates, Vanuatu, Andorra, Antigua and Barbuda, Bahrain, Brunei Darussalam, China, Cuba, Germany, Hungary, Indonesia, Israel, Japan, Kuwait, Libya, Malta, Micronesia (Federated States of), Monaco, Oman, Panama, Paraguay, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Saudi Arabia, Singapore, Solomon Islands, Somalia, Turkmenistan, United States of America. An impeccable record for integrity and professional ethical standards is essential. This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.